Executive Assistant/Communications Associate

Posen Library of Jewish Culture & Civilization; New York (NY); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

20 days of paid vacation

Employer contribution towards health premiums

Professional development support

Job summary

A cultural organization in New York is seeking an organized Executive Assistant to support the CEO with administrative tasks and communications outreach. This full-time position requires 2+ years in project administration, alongside a passion for Jewish culture. Responsibilities include managing the CEO's calendar, promoting the library through communications, and enhancing social media outreach. The ideal candidate displays excellent communication skills, strong multitasking abilities, and a commitment to inclusive team dynamics. Salary is $75,000 annually with generous benefits.

Qualifications

• At least 2 years of experience in project administration and logistics support.
• A basic understanding of Jewish terms and culture.
• Demonstrated ability to manage and prioritize multiple tasks and logistics.

Responsibilities

• Manage ever-changing calendar for the CEO.
• Support logistics for virtual & in-person meetings.
• Promote the Posen Library online and through communications work.

Skills

Communication skills

Social perceptiveness

Active listening

Ability to manage multiple viewpoints

Education

University-level degree

Tools

Google Drive

Microsoft Office

Dropbox

Slack

Canva

Job description

For over twenty years, the Posen Library has produced print and digital collections of primary sources (images as well as excerpts from texts translated from more than twenty languages). Experts in the field have curated these sources, which represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews, Jewishness, and Judaism.

We will soon complete the print volumes and seek a highly organized, people-oriented, early career professional to assist the CEO in day-to-day operations as well as meeting and scheduling support. The position is a split role, with both administrative and communications components. This person will help the project expand its user-base by using their excellent writing skills to bolster external communications and by serving as a thought partner to the CEO on outreach efforts. Candidates must be committed to an understanding of Jewish culture that includes a multiplicity of voices and viewpoints. This is an ideal position for someone who has recently graduated with a university-level degree and has experience in Jewish communal or campus work, particularly across political and/or religious lines. This role is also an opportunity to learn from a seasoned colleague with twenty years of experience in the field.

Executive Assistant tasks (~70% of the position) include but are not limited to:

• Manage ever-changing calendar for the CEO
• Support logistics for virtual & in-person meetings, including arranging travel
• Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors
• Maintain and improve electronic filing systems
• Ensure contracts are signed in a timely manner
• Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors

Communications Associate tasks (~30% of the position) include but are not limited to:

• Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values
• Reignite the project’s social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar
• Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities
• Attend relevant events and build the organization’s network, connections, and profile

Qualifications

• At least 2 years of experience in project administration and logistics support
• A basic understanding of Jewish terms and culture
• Excellent communication skills digitally and in-person
• Ability to hold and manage multiple viewpoints and perspectives
• Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically
• Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics
• Demonstrated ability to manage and prioritize multiple tasks and logistics
• Independent initiative and resourceful problem‑solving
• Reliability and punctuality
• A passion for inclusive learning environments
• Excitement to be part of a people-centered team committed to one another’s growth
• Desire for mentorship
• A sense of humor and ability to roll with the punches
• Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more

Term

This is a salaried, full-time position. Must be able to legally work in the United States or Canada and have the ability to travel nationally and internationally for occasional meetings, events, and conferences. Preference will be given to those based in the NYC area. Please send a letter of interest and CV to managing editor Sarah Shectman at [e-mail] by Wednesday, January 28.

Compensation

$75,000 annual salary plus a generous benefits package including:

• 20 days of paid vacation, 12 days of flexible time off, select holidays
• Employer contribution toward medical, dental, and vision premiums
• Up to $2,000 annual reimbursement for non-covered medical expenses
• Up to $1,000 annual professional development support
• Up to $1,000 annual childcare coverage reimbursement for work-required travel
• 3 months of paid family leave
• 3 months fully paid sabbatical, eligible after 4 years of full-time employment