Executive Assistant/Communications Associate

Posen Library of Jewish Culture & Civilization

New York (NY)

On-site

USD 67,500 - 82,500

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

20 days of paid vacation

Employer contribution towards health premiums

Professional development support

Job summary

A cultural organization in New York is seeking an organized Executive Assistant to support the CEO with administrative tasks and communications outreach. This full-time position requires 2+ years in project administration, alongside a passion for Jewish culture. Responsibilities include managing the CEO's calendar, promoting the library through communications, and enhancing social media outreach. The ideal candidate displays excellent communication skills, strong multitasking abilities, and a commitment to inclusive team dynamics. Salary is $75,000 annually with generous benefits.

Qualifications

At least 2 years of experience in project administration and logistics support.
A basic understanding of Jewish terms and culture.
Demonstrated ability to manage and prioritize multiple tasks and logistics.

Responsibilities

Manage ever-changing calendar for the CEO.
Support logistics for virtual & in-person meetings.
Promote the Posen Library online and through communications work.

Skills

Communication skills

Social perceptiveness

Active listening

Ability to manage multiple viewpoints

Education

University-level degree

Tools

Google Drive

Microsoft Office

Dropbox

Slack

Canva

Job description

For over twenty years, the Posen Library has produced print and digital collections of primary sources (images as well as excerpts from texts translated from more than twenty languages). Experts in the field have curated these sources, which represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews, Jewishness, and Judaism.

We will soon complete the print volumes and seek a highly organized, people-oriented, early career professional to assist the CEO in day-to-day operations as well as meeting and scheduling support. The position is a split role, with both administrative and communications components. This person will help the project expand its user-base by using their excellent writing skills to bolster external communications and by serving as a thought partner to the CEO on outreach efforts. Candidates must be committed to an understanding of Jewish culture that includes a multiplicity of voices and viewpoints. This is an ideal position for someone who has recently graduated with a university-level degree and has experience in Jewish communal or campus work, particularly across political and/or religious lines. This role is also an opportunity to learn from a seasoned colleague with twenty years of experience in the field.

Executive Assistant tasks (~70% of the position) include but are not limited to:

Manage ever-changing calendar for the CEO
Support logistics for virtual & in-person meetings, including arranging travel
Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors
Maintain and improve electronic filing systems
Ensure contracts are signed in a timely manner
Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors

Communications Associate tasks (~30% of the position) include but are not limited to:

Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values
Reignite the project’s social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar
Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities
Attend relevant events and build the organization’s network, connections, and profile

Qualifications

At least 2 years of experience in project administration and logistics support
A basic understanding of Jewish terms and culture
Excellent communication skills digitally and in-person
Ability to hold and manage multiple viewpoints and perspectives
Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically
Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics
Demonstrated ability to manage and prioritize multiple tasks and logistics
Independent initiative and resourceful problem‑solving
Reliability and punctuality
A passion for inclusive learning environments
Excitement to be part of a people-centered team committed to one another’s growth
Desire for mentorship
A sense of humor and ability to roll with the punches
Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more

Term

This is a salaried, full-time position. Must be able to legally work in the United States or Canada and have the ability to travel nationally and internationally for occasional meetings, events, and conferences. Preference will be given to those based in the NYC area. Please send a letter of interest and CV to managing editor Sarah Shectman at sshectman@posenlibrary.com by Wednesday, January 28.

Compensation

$75,000 annual salary plus a generous benefits package including: