Executive Assistant & Communications Administrator

Jones Networking; Charlotte (NC); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Jones Networking, une entreprise de gestion d'associations à Charlotte, NC, recherche un Executive Assistant & Communications Administrator. Le candidat idéal devra avoir des compétences organisationnelles solides, une expérience dans des rôles administratifs, et être à l'aise dans des environnements dynamiques. Ce poste propose un horaire de travail hybride et d'excellents avantages.

Benefits

Disabilité à court et long terme

Assurance vie

Horaires de travail flexibles

Qualifications

• Forte expérience en rôles administratifs au sein d'une association ou d'une organisation à but non lucratif.
• Capacités reconnues en communication écrite et verbale.
• Compétence dans la gestion des bases de données et des systèmes de communication.

Responsibilities

• Assurer un soutien administratif quotidien au président, y compris la coordination de calendrier et la logistique des réunions.
• Préparer les événements et la logistique des conseils.
• Enregistrer et distribuer les procès-verbaux des réunions.

Skills

Communication

Organisation

Adaptabilité

Gestion du temps

Education

Éducation en administration ou gestion

Tools

Microsoft Office365

WordPress

Constant Contact

NetForum

Job description

Charlotte, North Carolina

Jones Networking is recruiting for an Executive Assistant & Communications Administrator to join a thriving association management company in Charlotte, NC. The ideal candidate is a detail-oriented and tech-savvy administrative professional with strong communication skills, who thrives in fast-paced environments, is comfortable juggling multiple responsibilities—from coordinating meetings to managing websites and email campaigns—and enjoys supporting mission-driven teams and events. The company offers excellent benefits, a hybrid working schedule and great company culture.

• Provide day-to-day administrative assistance to the President, including calendar coordination, note-taking, and meeting logistics.
• Prepare for and support onsite logistics at board meetings and client events.
• Accurately record and distribute professional meeting minutes in a timely manner.
• Draft and distribute member communications, newsletters, and announcements using tools such as Constant Contact or Real Magnet.
• Update and maintain website content via WordPress (no coding required).
• Manage contact lists, email distribution schedules, and communication records.
• Maintain accurate member data, including registrations and renewals, within the association management system (NetForum).
• Compile and track membership statistics and event participation data for reporting.
• Provide general office support and assist with file management for assigned clients.
• Serve as a backup for other Member Services Associates as needed.
• Attend client meetings and events, providing onsite support as required.

Executive Assistant & Communications Administrator Requirements :

• Strong education and experience in administrative, association, or non-profit roles preferred.
• Proficiency with Microsoft Office365 (Outlook, Excel, SharePoint, Teams).
• Experience with web, basic design and email systems (WordPress, Constant Contact, Real Magnet, Canva).
• Familiarity with database management; NetForum experience a plus.
• Self-motivated, proactive, and eager to learn.
• Strong organizational and prioritization skills with sharp attention to detail.
• Excellent written and verbal communication skills.
• Ability to collaborate in a team environment and manage time effectively.
• Comfortable standing or walking for extended periods at events.
• Capable of performing under pressure and managing multiple tasks.
• Flexible and resourceful, especially in fast-paced environments.
• Willingness to travel locally for client meetings and events.

Executive Assistant & Communications Administrator Salary & Benefits :

• Salary is commensurate on experience
• ST & LT Disability
• Life Insurance Policy
• Hybrid Working Schedule

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