Executive Assistant, CHRO

Related; New York (NY); On-site; USD 110,000 - 140,000; Full time

Job summary

Related is seeking an Executive Assistant to support the CHRO in a fast‑paced real estate company based in New York. The role centers on proactive calendar management, coordinating priorities, and enabling seamless day‑to‑day operations for HR leadership.

You will contribute to executive communications, document development, and project coordination, while working onsite five days a week at 30 Hudson Yards.

Qualifications

• 5+ years of executive level support experience in fast paced environments.
• Experience supporting strategic projects and coordinating multiple stakeholders.
• Exceptional organizational skills with the ability to anticipate needs and multitask.
• Excellent written and verbal communication skills for executive audiences.
• Strong judgment and ability to handle confidential information.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Comfortable leveraging AI tools and emerging technologies to streamline workflows.

Responsibilities

• Manage CHRO calendar, priorities, and gatekeeper for urgent meetings.
• Prepare agendas, materials, and briefing documents for leadership meetings.
• Draft and proofread internal communications and executive summaries.
• Track decisions, ownership, and action items with rolling agendas.
• Coordinate HR projects and cross‑functional initiatives across Related.
• Support events and leadership engagements for the HR team.

Skills

Executive support

Strategic projects

Organizational skills

Communication

Judgment

AI tools & tech

MS Office (Outlook, PowerPoint, Excel)

Tools

Microsoft Office

Job description

Responsibilities

Related is seeking a polished, proactive, and highly organized Executive Assistant to support the Chief Human Resources Officer (CHRO). The primary focus of this role is providing exceptional executive support through proactive calendar and priority management, sound judgement, and seamless coordination of the CHRO’s day‑to‑day responsibilities. This role will also contribute to executive communications, document development, and project coordination, providing critical support to the CHRO and broader HR leadership team.

Based on site at 30 Hudson Yards, this individual will work closely with the CHRO on key priorities and initiatives impacting Related's people, culture, and talent strategy. The ideal candidate is a forward‑thinking problem solver who can anticipate needs, manage competing priorities, exercise sound judgment, and bring structure and accountability to a fast‑paced executive office.

Responsibilities include, but are not limited to:

Executive Support

• Own and strategically manage the CHRO’s calendar, serving as a gatekeeper for competing priorities, evaluating meeting requests based on urgency and importance, and proactively protecting time for critical business priorities.
• Take end‑to‑end ownership of assigned responsibilities, ensuring all related details, dependencies, and follow‑up actions are addressed without requiring ongoing direction.
• Prepare the CHRO for upcoming meetings by developing agendas, gathering materials, coordinating with stakeholders, and ensuring key information is readily available.
• Establish a regular planning cadence with the CHRO to review upcoming commitments, align on priorities, and ensure adequate preparation for the week ahead.
• Serve as a primary point of contact for internal and external stakeholders, managing communications and ensuring timely follow‑up.
• Help manage the intersection of professional and personal commitments, anticipating scheduling conflicts and ensuring thoughtful coordination of priorities.

Communications & Document Development

• Draft, edit, and proofread internal announcements, communications, talking points, and other materials on behalf of the CHRO.
• Prepare presentations, executive summaries, meeting notes, and briefing materials for HR leadership meetings and broader company initiatives.
• Maintain rolling agendas and action‑item trackers to document key decisions, establish ownership, and ensure follow‑through.
• Assist with gathering and synthesizing information from internal surveys, employee feedback, and other HR initiatives, translating findings into organized summaries and actionable insights.

Project & Department Coordination

• Support the coordination and execution of key HR projects and enterprise‑wide initiatives, tracking milestones, deliverables, and deadlines.
• Proactively follow up with stakeholders to collect materials, monitor progress, and keep projects moving forward.
• Coordinate cross‑functional meetings and initiatives involving HR leadership and other departments across Related.
• Assist with planning and executing HR department events, leadership gatherings, employee engagement activities, and company celebrations.
• Identify opportunities to improve administrative processes and leverage emerging technologies, including AI tools such as ChatGPT and Claude, to enhance efficiency and productivity.

Qualifications

• 5 + years of executive level support, ideally within a corporate, financial services, real estate, or similarly fast‑paced environment.
• Experience supporting strategic projects or coordinating initiatives across multiple stakeholders.
• Exceptional organizational skills, with the ability to anticipate needs, manage competing priorities, and work independently.
• Excellent written and verbal communication skills, including experience developing presentations and executive‑level materials.
• Strong judgment, attention to detail, and the ability to handle highly confidential and sensitive information.
• Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Excel.
• Comfortable leveraging AI tools and emerging technologies to streamline workflows and improve productivity.
• Responsive, flexible, and comfortable working onsite five days per week, with the ability to adjust schedule as business needs require.

Compensation

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $110,000-140,000

Actual base salary within the anticipated range will be determined by several components including but not limited to the individual's experience, skills, qualifications, and market factors.

Overview

Formed in 1972, Related is one of the most prominent privately‑owned real estate firms in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $100 billion, including the 28‑acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team‑oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.

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