Coordinator, Office of the CIO

RELATED; New York (NY); On-site; USD 50,000 - 56,000; Full time

Job summary

Related is seeking a polished, proactive coordinator to act as the operations hub of the Office of the CIO, combining executive support, CIO communications, document development, and program coordination. This role is onsite at 30 Hudson Yards in New York.

You will partner with the CIO and IT leadership on high-priority initiatives, draft executive content, prepare presentations, track milestones, and support special projects.

Qualifications

• 3+ years of experience in executive support, project or program coordination, or internal communications.
• Experience handling highly confidential data and information with discretion.
• High level of professionalism and maturity; a brand communicator and representative.
• Excellent verbal and written communication skills with polished executive-level content.

Responsibilities

• Executive Support: manage CIO's calendar, meetings, travel; anticipate conflicts and adapt to changes.
• Coordinate partner, vendor, and stakeholder events and meetings.
• CIO Communications and Documents: draft/edit internal announcements, status updates, talking points, and messages for IT leadership.
• Prepare presentations and reports, including briefing packs, executive summaries, and leadership readouts.
• Program Coordination: track milestones, deliverables, risks; drive follow-ups and document status; escalate blockers and RAID.
• Coordinate leadership meeting cadences: agendas, materials, minutes, and action tracking.
• Support special projects as assigned.

Skills

Executive support

Project coordination

Internal communications

Professionalism

Verbal and written communication

Time management

Team player

Multi-tasking

Adaptability in fast-paced environment

Education

Bachelor's degree or equivalent experience including military service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Smartsheet

Jira

Job description

Responsibilities

Related is seeking a polished, proactive coordinator to act as the operational center of the Office of the CIO, combining executive support, CIO communications, document development, and program coordination. This role is based onsite at 30 Hudson Yards. This role offers a front-row view of how Related plans and delivers technology, including its AI strategy and adoption among other transformational programs. You will work directly with the CIO and IT leadership on the highest priority enterprise initiatives. Responsibilities include, but are not limited to:

Executive Support

• Pro-actively managing the CIO's calendar, meetings, travel, anticipating conflicts, and adapting quickly to last-minute change
• Coordinating partner, vendor, and stakeholder events and meetings

CIO Communications and Documents

• Drafting and editing internal announcements, status updates, talking points, and stakeholder messages on behalf of the CIO for the IT department
• Preparing presentations and reports, such as briefing packs, executive summaries, and leadership readouts

Program Coordination

• Tracking milestones, deliverables, and risks across CIO specific initiatives; driving follow-ups and documenting status, escalating blockers and risks (RAID)
• Coordinating leadership meeting cadences, including agendas, materials, minutes, and action tracking
• Supporting special projects as assigned

The anticipated base pay range for this position is listed below. In addition to a competitive hourly rate, you will be eligible for discretionary bonus incentives and a comprehensive benefits package.

Anticipated pay range: $36.06 – $40.87 per hour

Actual base pay within this range will be determined by several factors, including but not limited to experience, skills, qualifications, and market conditions.

Qualifications

• 3+ years of experience in executive support, project or program coordination, or internal communications
• Experience and discretion handling highly confidential data and information
• High level of professionalism and maturity, a brand communicator and representative
• Excellent verbal and written communication skills, with demonstrated ability to draft polished executive-level content
• Strong multi-tasking, time management, and organizational skills
• Team player with a collaborative approach
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Comfortable operating in a fast-paced environment

Preferred

• Bachelor's degree or equivalent experience including military service
• Experience with project tracking tools (e.g., Smartsheet, Jira)
• Hands-on experience using AI tools (e.g., Microsoft Copilot, Claude, ChatGPT) to draft, summarize, research, and streamline work, with sound judgment on accuracy, confidentiality, and appropriate use
• Curiosity and comfort with adopting new technology

Overview

Formed in 1972, Related is one of the most prominent privately-owned real estate firms in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $120 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.