Executive Assistant

EPITEC; Los Angeles (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a detail-oriented Executive Assistant to provide high-volume administrative support remotely. The role involves managing calendars, travel planning, and expense processing for multiple executives. Ideal candidates will have strong multitasking and organizational skills, with proficiency in Microsoft Office and experience supporting executives.

Qualifications

• 2+ years of experience supporting 2 or more executives.
• Experience managing calendars, travel, and expenses.

Responsibilities

• Provide remote high-volume complex calendaring and travel support.
• Effectively communicate with leaders to understand business priorities.

Skills

Multitasking

Organization

Communication

Tools

Microsoft Office

Concur

Job description

This range is provided by EPITEC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $39.00/hr

Position: Executive Assistant

Location: Remote, need to reside in PST time zone.

Pay: $34-39/hr

Type: W2, Contract

Overview

We are seeking a detail-oriented Executive Assistant to join the team of our client. You will join an admin team that provides remote, high-volume support in calendar management, travel planning, and expense processing for multiple leaders (up to a 6:1 ratio). The role focuses on streamlining administrative tasks.

Must haves

• Master at multitasking, organization, and communication with a proactive approach

Nice to haves

• Familiarity with Concur and Outlook
• Experience supporting multiple executives simultaneously

Responsibilities

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to support calendar management
• Effectively communicate with leaders to understand business priorities and support accordingly
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Offer short-term coverage within the team as needed, bandwidth permitting

Basic Qualifications

• 2+ years of experience supporting 2 or more executives with administrative tasks
• 2+ years managing calendars, travel, and expenses for multiple executives
• Experience prioritizing multiple tasks effectively
• Proficiency with Microsoft Office
• Discretion and judgment in handling sensitive information, adhering to company policies
• Experience with CRM or ticketing systems

The ideal candidate will provide top-level assistance for high-level executives, be well-organized, comfortable scheduling meetings, managing emails, drafting documents, and preparing for meetings.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Technology, Information, and Media