Executive Assistant - CEO

Expand Energy; Spring (TX); In loco; USD 90.000 - 120.000; Tempo pieno

Descrizione del lavoro

Expand Energy Corporation seeks an Executive Assistant to the CEO to provide high-level administrative and operational support, coordinating with VPs and a wide range of stakeholders to streamline priorities and ensure execution of key initiatives.

The role requires independent work in a fast-paced environment, handling confidential matters with discretion, and balancing multiple responsibilities to enhance executive effectiveness and organizational success.

Competenze

• Bachelor's degree from an accredited university.
• Minimum 8 years related work experience.

Mansioni

• Provide high-level administrative and operational support to enable executive decision-making.
• Act as central coordination for communications among stakeholders with high-volume information.
• Lead the Executive Assistant team with guidance and coverage across executive offices.
• Develop and improve administrative systems, workflows and documentation.
• Maintain an executive calendar, aligning internal and external meetings with priorities.
• Prepare, edit and deliver executive-level correspondence and materials.
• Plan department meetings, prepare materials, and coordinate logistics.
• Maintain confidentiality of corporate and personnel information.
• Organize team-building activities to strengthen culture.

Conoscenze

Calendar management

Communication skills

Organization skills

MS Office

AI productivity

Formazione

Bachelor's degree

Strumenti

Microsoft Office

AI tools

Teams

Descrizione del lavoro

Our core values - Stewardship, Character, Collaborate, Learn, Disrupt - are the lens through which we evaluate every business decision. As a dynamic, growing company that offers extremely competitive compensation and benefits, our employees are our most valued assets and the foundation of Expand's performance among our E&P competitors. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. We realize that, historically, underrepresented groups feel the need to be 100% qualified in order to apply. If you meet any combination of our requirements, we encourage you to apply. We strive to hire people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger.

Job Summary

The Executive Assistant - CEO serves as a trusted partner to executive leadership, providing high-level administrative and operational support to enable effective decision-making and execution. This role works closely with Vice Presidents and a broad range of internal and external stakeholders to manage priorities, streamline workflows, and ensure seamless execution of key initiatives.

As the primary point of contact for executive communications, the Executive Assistant facilitates coordination across all levels of the organization, exercising sound judgment and discretion in handling sensitive and confidential matters. This role requires the ability to operate independently in a fast-paced environment, proactively anticipating needs, managing competing priorities, and driving tasks to completion.

The ideal candidate is highly organized, adaptable, and resourceful, with strong written and verbal communication skills. They demonstrate creativity and initiative while managing complex schedules, projects, and administrative functions. This individual excels at balancing multiple responsibilities, supporting executive effectiveness, and contributing to overall organizational success.

Job Duties & Responsibilities

• Provide high-level operational, administrative, and project support to enable effective decision-making and execution
• Act as a central point of coordination for communications, ensuring alignment across internal and external stakeholders while managing and prioritizing high-volume, time-sensitive information
• Serve as the lead and primary point of coordination for the Executive Assistant team, providing day-to-day leadership, guidance, and support to promote consistency, collaboration, and effective coverage across executive offices
• Establish best practices, coordinating shared priorities and workflows, and serving as a resource for problem-solving, workload alignment, and continuous improvement across the Executive Assistant team
• Prepare, edit, and deliver correspondence, communications, presentations, and executive-level materials for both internal and external audiences
• Develop, implement, and continuously improve administrative systems, processes, and documentation to enhance efficiency and effectiveness
• Maintain a quick moving executive calendar while aligning internal and external meetings with business priorities
• Lead the planning of department meetings, including scheduling, agenda development, preparation and distribution of materials, and logistics coordination; attend meetings as needed and document follow-ups to drive accountability
• Maintain strict confidentiality of all corporate, personnel and research matters
• Organize and support team building initiatives to strengthen engagement and organizational culture
• Perform other duties as assigned to support leadership needs

Job Specific Skills

• Demonstrates exceptional accuracy and attention to detail, consistently producing high-quality work and proactively self-monitoring outputs for completeness and correctness
• Expertise in executive calendar management, including coordinating complex, high-volume meetings and aligning schedules with business priorities
• Strong organizational and prioritization skills, with the ability to manage multiple competing demands seamlessly while remaining adaptable and responsive
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Word, Excel) and related digital tools, with curiosity and adaptability in adopting emerging technologies, including AI, to enhance productivity
• Comprehensive knowledge of administrative practices and procedures, with the ability to apply and continuously improve processes to drive efficiency
• Highly proactive and service-oriented, anticipating needs, removing obstacles, and driving execution to enhance leadership effectiveness and overall organizational performance

Education

Minimum: Bachelor's degree - from accredited university

Experience

Minimum: 8 years related work experience

Expand Energy takes necessary action to ensure that all applicants are treated without regard to their race, color, religion, sex, sexual orientation, age, gender identity, national origin, genetic information, disability, pregnancy, military or veteran status or any other protected characteristic as established by law.

Expand Energy Corporation's operations are focused on discovering and developing its large and geographically diverse resource base of unconventional oil and natural gas assets onshore in the United States.

Nearest Major Market: Houston

Job Segment: Administrative Assistant, Executive Assistant, Secretary, Administrative, Research