Executive Assistant & Center Operations Leader

The University Of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 68,000 - 88,000; Full time

Job summary

The University of Chicago is seeking an experienced Executive Assistant to support the Center for the Economics of Human Development. This in-person role provides confidential executive-level administrative and operational support to the Center's leadership, coordinating communications, scheduling, travel, and special projects.

The successful candidate will manage the Faculty Director's calendar, triage emails and inquiries, prepare briefing materials, oversee travel arrangements and

Qualifications

• 7+ years of related work experience in an administrative role.
• Experience supporting executive leadership or senior academic administrators.
• Coordinating multiple complex projects simultaneously.
• Experience in higher education or research organizations.

Responsibilities

• Serve as primary contact for the Faculty Director's office with confidentiality.
• Triages emails, calls, and inquiries, including international requests.
• Oversee the Faculty Director's calendar and scheduling, agendas, and meetings.
• Coordinate travel arrangements and reimbursements per policies.
• Plan workshops, conferences, and events and manage post-event reporting.

Skills

Executive support

Calendar management

Travel coordination

Communications

Project management

Discretion with sensitive info

Administrative coordination

Time management

Professional written/verbal skills

Team collaboration

Education

University degree

Vocational training/related experience

Tools

Microsoft Office Suite

Google Suite

Outlook

Adobe Acrobat

Zoom

AI productivity tools

Job description

The University of Chicago is seeking an experienced Executive Assistant to support the Center for the Economics of Human Development. This in-person role provides confidential executive-level administrative and operational support to the Center's leadership, coordinating communications, scheduling, travel, and special projects.

The successful candidate will manage the Faculty Director's calendar, triage emails and inquiries, prepare briefing materials, oversee travel arrangements and