Executive Assistant to Four Senior Communications Leaders

University of Chicago; Chicago (IL); Hybrid; USD 68,000 - 88,000; Full time

Job summary

The University of Chicago is seeking an experienced Executive Assistant to support four senior leaders in University Communications. The role requires discretion, exceptional organizational skills, and the ability to multi-task across calendars, travel, and confidential correspondence.

You will manage calendars, coordinate meetings and events, assist with day-to-day office operations, and support large projects.

Qualifications

• Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field.
• Bachelor’s degree and 8 years of senior administrative support experience are preferred.
• Strong communication, interpersonal and organizational skills; ability to handle confidential information.
• Experience with calendar management, travel coordination, and office operations.

Responsibilities

• Manage calendars for four executives with discretion over priorities.
• Provide overall office administrative support and coordinate meetings and events.
• Assist with travel arrangements, expense reports, and confidential correspondence.
• Coordinate with other university offices and external partners as needed.
• Support special projects and department communications tasks.

Skills

Calendar management

Discretion & confidentiality

Verbal & written comms

Project coordination

Interpersonal skills

Office administration

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Excel

Adobe Acrobat

Zoom

Job description

The University of Chicago is seeking an experienced Executive Assistant to support four senior leaders in University Communications. The role requires discretion, exceptional organizational skills, and the ability to multi-task across calendars, travel, and confidential correspondence.

You will manage calendars, coordinate meetings and events, assist with day-to-day office operations, and support large projects.