Executive Assistant - C-Suite

Jefferson Healthcare; Port Townsend (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Top-tier benefits

Career development

Team environment

Job summary

Jefferson Healthcare in Port Townsend, WA, is seeking an experienced Executive Assistant to support the C-Suite. This on-site, full-time role requires at least five years of administrative experience, strong Microsoft Office skills, and meticulous attention to detail.

The position involves high-volume, fast-paced work and offers comprehensive benefits and career development opportunities. You will coordinate scheduling, manage correspondence, prepare presentations, and protect confidential

Qualifications

• High School degree or GED equivalency; associate degree preferred.
• Minimum five (5) years of related experience in administrative support and/or office management supporting higher level management or executives.
• Strong Microsoft Office proficiency (PowerPoint, Excel, Word) and excellent communication skills.

Responsibilities

• Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages, and other duties as assigned.
• Coordinates and manages flow of policies, procedures, correspondence, and files.
• Collects data and develops graphical displays.
• Maintains current databases; performs audits and studies as requested.
• Supports initiatives, committees, teams, and programs as directed.
• May assist with preparing presentations and coordinating events.
• Maintains absolute confidentiality of all sensitive, patient and employee information.
• Coordinates and collaborates with others in support of assigned programs.

Skills

Communication

Organizational skills

Problem solving

Education

High school diploma/GED

Associate degree preferred

Tools

PowerPoint

Excel

Microsoft Word

Job description

Executive Assistant - C-Suite

Jefferson Healthcare

Announcement #345278

Jefferson Healthcare (www.jeffersonhealthcare.org) is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you!

Schedule:

Full time; non-union; non-exempt; on site Monday-Friday

What can we offer you?

• Competitive salary
• Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families.
• Work that makes a difference in the community through healthcare
• Opportunities for career development
• A team that works hard, has fun, and supports one another

What you'll need:

• High School degree or GED equivalency, associate's degree preferred
• Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives.
• Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required.
• Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required.
• Healthcare/medical office experience preferred.
• Project management assistance experience preferred.

Responsibilities:

• Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned.
• Coordinates and manages flow of policies, procedures, correspondence, and files.
• Collects data and develops graphical displays.
• Maintains current databases; performs audits and studies as requested.
• Supports initiatives, committees, teams, and programs as directed.
• May assist with preparing presentations and coordinating events.
• Maintains absolute confidentiality of all sensitive, patient and employee information.
• Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned.

This position will remain open until filled.

Jefferson Healthcare is an Equal Opportunity and Aff

Disclaimers:

• As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law.
• The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements.