Executive Assistant

Healthcare-Organization; New Jersey; On-site; USD 50,000 - 65,000; Full time

Job summary

Healthcare Organization seeks an Executive Assistant to support our leadership and provider staff in a mission-driven healthcare setting. The role encompasses administrative duties, credentialing coordination, and medical records oversight to ensure regulatory compliance and operational efficiency.

You will manage provider reports, support the Finance team under the CFO, and coordinate licensing, payer enrollment, and audits while maintaining confidentiality and superior organization in a

Qualifications

• Associate’s degree preferred, or an equivalent combination of education and experience.
• Exceptional organizational skills with ability to create, maintain, and manage databases and reporting tools.
• Strong computer proficiency in Word, Excel, PowerPoint, Adobe Acrobat and related applications.
• Excellent verbal and written communication skills.
• Outstanding interpersonal skills with ability to work with all levels and external stakeholders.
• Experience in healthcare, medical practice, or provider services.
• Familiarity with credentialing, privileging, licensing, payer enrollment or healthcare compliance.
• Ability to manage multiple priorities with accuracy and confidentiality.

Responsibilities

• Support the organization’s mission by delivering high-quality work and maintaining professional relationships.
• Adhere to attendance, appearance, and professional conduct policies.
• Prepare and manage provider reports and executive-level management reports.
• Provide administrative support to Finance under the direction of the CFO.
• Assist the executive team in maintaining facility licensing and regulatory compliance.
• Track insurance payer contracts and Medicaid/Medicare licensing and enrollment updates.
• Provide additional administrative support to executive team as needed.
• Serve as a liaison with payer provider relations and network representatives.
• Manage relationships with credentialing stakeholders and payer enrollment processes.
• Coordinate with external credentialing partners for all Licensed Independent Practitioners.
• Collaborate with HR to prepare credentialing packets for licensed providers and maintain personnel documentation.
• Assist with provider audits and quality reviews.
• Assist the Medical Director with onboarding new providers.
• Manage and approve provider timecards and PTO, coordinating with leadership for coverage.
• Partner with leadership to create and maintain provider on-call schedules.
• Lead Medical Records function and ensure compliant, timely documentation and records management.

Skills

Organizational skills

Communication skills

Multi-tasking

Interpersonal skills

Confidentiality

Healthcare environment experience

Education

Associate’s degree

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

CRM systems

Job description

We’re Hiring: Executive Assistant

Join our team and support leadership in a mission‑driven healthcare organization

Full‑time • On‑site • Monmouth County, NJ

Join a mission‑driven healthcare organization dedicated to improving the physical and mental well‑being of the communities we serve.

About the Role

We’re seeking a highly organized, relationship-oriented Executive Assistant to support our executive leadership team and provider staff within a growing healthcare organization. In this role, you will play a key part in maintaining operational efficiency, regulatory compliance, provider support services, credentialing activities, and medical records oversight. This opportunity is ideal for someone who values accuracy, professionalism, strong organization, and the ability to manage a broad range of administrative and provider-support responsibilities.

Executive Administration Responsibilities

• Support the organization’s mission by delivering high-quality work and maintaining positive, professional relationships with colleagues and stakeholders.

• Adhere to organizational policies regarding attendance, appearance, and professional conduct.

• Prepare and manage provider reports and executive-level management reports for the Medical Director.

• Provide administrative support to the Finance Department under the direction of the Chief Financial Officer (no prior finance experience required).

• Assist the executive team in maintaining facility licensing and regulatory compliance requirements.

• Track insurance payer contracts and maintain Medicaid and Medicare licensing and enrollment updates.

• Provide additional administrative support to members of the executive team as needed.

• Serve as a liaison with payer provider relations and network representatives.

Credentialing, Privileging, and Provider Administrative Support

• Manage relationships with stakeholders involved in provider credentialing, privileging, and payer enrollment processes.

• Coordinate with external credentialing partners to ensure timely submission of required documentation for all Licensed Independent Practitioners (LIPs), including physicians, advanced practice nurses, and other licensed providers.

• Collaborate with Human Resources to prepare credentialing packets for licensed and certified providers and maintain related personnel documentation.

• Serve as a liaison for provider audits, including regulatory and quality review activities.

• Assist the Medical Director with onboarding new providers.

• Manage and approve provider timecards and PTO requests, coordinating with leadership to ensure adequate provider coverage.

• Partner with operational leadership to create and maintain provider on‑call schedules.

Medical Records Oversight

• Lead the Medical Records function, coordinating with internal departments and external agencies to ensure accurate, compliant, and timely documentation and records management.

Job Competencies & Minimum Qualifications

• Associate’s degree preferred, or an equivalent combination of education and experience.

• Exceptional organizational skills, including the ability to create, maintain, and manage databases, tracking systems, and reporting tools.

• Strong computer proficiency, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and related business applications.

• Excellent verbal and written communication skills.

• Outstanding interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization and with external stakeholders.

• Experience working in a healthcare, medical practice, community health, or provider services environment.

• Familiarity with provider credentialing, privileging, licensing, payer enrollment, or healthcare compliance processes.

• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Why You’ll Love Working Here

• Mission-driven organization with a strong commitment to quality care and operational excellence

• Supportive leadership and a collaborative, team-oriented environment

• Opportunities to learn, grow, and expand your administrative skill set

• Meaningful work that directly supports providers and patient care

Working Conditions/Physical Demand:

Fast Paced Business Office Environment with direct patient interaction, computer, and phone use.

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities, or working conditions associated with the position.

In compliance with New Jersey's Pay Transparency Act, the total compensation range for this position is USD $50,000.00 to USD $65,000.00. When determining an offer, Healthcare Organization considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. For more details about our benefits, please visit our Careers page.

EEOC

Healthcare Organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.