Executive Administrative Assistant

Lifepoint Health®; Missoula (MT); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Tuition reimbursement

Professional development

Job summary

Community Medical Center, part of Lifepoint Health, is hiring an Executive Administrative Assistant to provide high-level support to company executives. You will conduct research, prepare statistical reports, and manage clerical tasks while coordinating complex schedules and travel plans.

The role requires strong organizational skills, 3+ years of administrative experience, and the ability to interact professionally with leadership and staff across the organization.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• Minimum 3 years administrative experience.

Responsibilities

• Provide high-level administrative support to executives.
• Manage executive calendars with precision and discretion.
• Plan, schedule, and coordinate meetings and travel arrangements.
• Prepare reports and presentations; handle correspondence.
• Greet visitors, screen calls, and liaise with internal staff.
• Develop and implement office policies and procedures.

Skills

Executive support

Calendar management

Travel planning

Communication

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Office

PowerPoint

Job description

Your Experience Matters

At Community Medical Center, part of Lifepoint Health, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. As a member of the Health Support Center (HSC) team, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members to positively impact our mission of making communities healthier ®

Job Schedule: Full Time Monday - Friday

Position Summary

The Executive Administrative Assistant providing high-level administrative support to Company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

How You'll Contribute

• Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
• Provide administrative support to one or more executives, often collaborating closely with their respective administrative support.
• Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plan, host, and facilitate activities such as cross-team meetings, social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
• Copy, scan, file, and track a variety of business documents and conduct research on specialized topics as required.
• Manage confidential business matter and communications.
• Participate in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executive be more productive, and reprioritize projects in the queue.
• Make travel arrangements and reservations for leadership and/or senior managers.
• Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
• Compose and type regular correspondence to include but not limited to invitations and informative material.
• Serve as point of contact between executive leadership and employees or other stakeholders.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Provide statistical and budget reports to leadership as needed or requested.
• Attend various executive meetings to keep pulse on business and help "connect dots" between others in the Company.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.
• Develop, implement and improve office policies and procedures.
• Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.
• Regular and reliable attendance.
• Perform other duties as assigned.

What We're Looking For

• Education: High School Diploma or GED equivalent; Associate's Degree preferred.
• Experience: Minimum 3 years administrative experience.

Why Join Us

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program - mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• Professional Development and Growth Opportunities
• And much more...

EEOC Statement

Community Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local laws.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.