Executive Assistant / Business Operations Assistant - PR Agency

Career Group; Los Angeles (CA); Remote; USD 75,000 - 80,000; Full time

Job summary

A leading agency specializing in digital tech and financial services is seeking an Executive Assistant to provide comprehensive support to their executive team remotely. The position requires a proactive individual with exceptional organizational and communication skills, who can manage diverse responsibilities in a fast-paced environment.

Qualifications

• Minimum 5 years supporting C-level executives, preferably in startups.
• Ability to manage multiple priorities and work independently.
• Excellent written and verbal communication skills.

Responsibilities

• Provide strategic support to CEO and Founder.
• Manage complex calendars and schedules.
• Coordinate internal communications and workflows.

Skills

Communication

Organization

Initiative

Proficiency with Google Workspace

Proficiency with Slack

Solutions-focused

Tools

Google Workspace

Slack

Job description

Executive Assistant / Personal Assistant - FULLY REMOTE

Our client, a growing agency specializing in digital tech and financial services, is seeking an Executive Assistant to support their executive leadership team, including their Founder. This role requires a proactive, highly organized professional with excellent communication skills, capable of managing a broad range of responsibilities in a fast-paced, remote environment.

Responsibilities include:

• Providing strategic and administrative support to the CEO and Founder
• Managing complex calendars and schedules
• Coordinating internal communications and workflows using Slack and Google Workspace
• Tracking tasks and deadlines to ensure follow-through
• Handling travel logistics, itineraries, and meeting coordination
• Processing expenses, light bookkeeping, and invoice tracking
• Supporting onboarding, benefits, and HR processes
• Liaising with vendors and external partners, assisting with hiring
• Collaborating with accounting on billing, payroll, and financial documents
• Identifying opportunities to streamline operations
• Coordinating family and household schedules as needed
• Assisting with event planning and personal errands

Qualifications:

• Minimum 5 years supporting C-level executives, preferably in startups or fast-paced environments
• Ability to work independently, take initiative, and manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency with Google Workspace, Slack, AI tools, and CRM systems
• Remote work experience with occasional travel
• Highly organized, detail-oriented, and solutions-focused

Details:

• Location: Fully remote with 1-2 annual trips, PST hours, flexible outside normal hours
• Compensation: $75,000–$80,000 base + discretionary bonus

This job is active and accepting applications.