Executive Assistant Brazil

simera-talent; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

simera-talent is seeking a highly organized and proactive Executive Assistant to support executives and leadership teams with administrative and operational tasks. This role involves managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run efficiently.

The ideal candidate will have experience in executive support, strong organizational skills, and proficiency with productivity tools. This position is critical for maintaining efficient operations within the team.

Qualifications

• Experience in executive support, administration, or a related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage confidential information professionally.
• Proficiency with spreadsheets, presentations, and productivity tools.

Responsibilities

• Manage executive calendars, meetings, and appointments.
• Coordinate travel arrangements and meeting logistics.
• Handle emails, communications, and follow-up tasks.
• Prepare reports, presentations, and business documents.
• Organize files, records, and confidential information.
• Support daily administrative and operational activities.
• Coordinate with internal teams and external contacts.
• Assist with project tracking and executive priorities.

Skills

Organizational abilities

Multitasking

Written communication

Verbal communication

Confidential information management

Proficiency with productivity tools

Attention to detail

Time management

Job description

We are looking for a highly organized and proactive Executive Assistant to support executives and leadership teams with administrative and operational tasks. This role is responsible for managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run efficiently.

Responsibilities

• Manage executive calendars, meetings, and appointments
• Coordinate travel arrangements and meeting logistics
• Handle emails, communications, and follow-up tasks
• Prepare reports, presentations, and business documents
• Organize files, records, and confidential information
• Support daily administrative and operational activities
• Coordinate with internal teams and external contacts
• Assist with project tracking and executive priorities

Requirements

• Experience in executive support, administration, or a related role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to manage confidential information professionally
• Proficiency with spreadsheets, presentations, and productivity tools
• Strong attention to detail and time management skills
• Ability to work independently and handle multiple priorities
• Professional, proactive, and problem-solving mindset