Executive Assistant & Boston Office Lead

Liquid-Ai; Cambridge (MA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Direct exposure to founder and tech-le

Equity in unicorn-stage company

Health insurance

401(k) matching

Unlimited PTO

Catered lunches

Job summary

Liquid AI in Boston seeks an experienced Executive Assistant/Office Manager to support the CSO and oversee the Boston office operations. You will manage the calendar, bookings, and travel while ensuring a high-leverage work rhythm for the CSO and maintaining a welcoming, efficient office environment.

You will coordinate with external partners, researchers, and internal teams, handling vendor relations, events, and budget oversight.

Qualifications

• Experience supporting senior executives in fast-paced tech or research environments.
• Office management or facilities coordination with vendor and budget ownership.
• Complex calendar and travel coordination for a leader with external commitments.
• Strong business context awareness: understand why meetings matter, not just logistics.
• Event planning and vendor management experience.
• Ability to work in the Boston office 5 days per week.

Responsibilities

• Own and manage a complex, fast-moving calendar for the CSO.
• Prepare briefing materials, agendas, and context ahead of meetings; track follow-ups.
• Coordinate domestic and international travel, including conferences and partner visits.
• Act as a trusted point of contact for internal and external stakeholders.
• Provide backup coverage for other executive assistants when needed.
• Oversee Boston office operations: supplies, catering, mail, seating, and workspace upkeep.
• Manage facilities vendors and contracts; be the on-site face for visitors.
• Support new hire onboarding and welcome; coordinate equipment with IT.
• Plan and run Boston office events, team socials, and offsites; manage budget.

Skills

Executive support

Calendar management

Office management

Travel coordination

Vendor management

Event planning

Budget management

Google Workspace

Tools

Slack

Google Workspace

Job description

Liquid AI in Boston seeks an experienced Executive Assistant/Office Manager to support the CSO and oversee the Boston office operations. You will manage the calendar, bookings, and travel while ensuring a high-leverage work rhythm for the CSO and maintaining a welcoming, efficient office environment.

You will coordinate with external partners, researchers, and internal teams, handling vendor relations, events, and budget oversight.