Executive Assistant – Board Liaison

Jobtailor; Los Angeles (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Jobtailor in Los Angeles is seeking a highly organized Executive Assistant to support the President & CEO with comprehensive administrative and operational duties. You will manage calendars, coordinate meetings and travel, and prepare agendas and materials to enable executive decision-making.

The role requires 5+ years of executive support, strong MS Office skills, and experience with board governance processes.

Qualifications

• Associate's degree in Business Administration is required; Bachelor's preferred.
• Five or more years of progressively responsible executive administrative experience supporting senior executives, boards, or governance functions.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with Board portal software, governance platforms, and electronic records management systems is preferred.
• Knowledge of executive administration, meeting management, governance practices, records retention, and business operations.
• Exceptional organizational, communication, interpersonal, planning, and time-management skills.
• Ability to prioritize competing demands, manage multiple projects, and interact with diverse stakeholders with discretion.

Responsibilities

• Provide comprehensive administrative and operational support to the President & CEO.
• Manage complex calendars, appointments, meetings, travel arrangements, and executive priorities.
• Coordinate executive meetings, prepare agendas, compile materials, and manage follow-up actions.
• Anticipate executive needs and address scheduling conflicts and logistics.
• Support decision-making with reports, presentations, research, and briefing materials.
• Serve as liaison between the Board of Directors, committees, and executive leadership.
• Coordinate Board and committee meetings, including calendars, logistics, and materials.
• Attend Board meetings and prepare accurate meeting minutes.
• Handle highly sensitive information with discretion.

Skills

Executive support

Calendar management

Meeting coordination

Records retention

Project coordination

Business operations

Governance practices

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration (Preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Board Portal Software

Governance Platforms

Electronic Records Management Systems

Job description

• Provide comprehensive administrative and operational support to the President & CEO.
• Manage complex calendars, appointments, meetings, travel arrangements, and executive priorities.
• Coordinate executive meetings, prepare agendas, compile supporting materials, and manage follow-up actions.
• Anticipate executive needs and proactively address scheduling conflicts, logistical challenges, and administrative requirements.
• Support executive decision-making through the preparation of reports, presentations, research, and briefing materials.
• Serve as the primary liaison between the Board of Directors, Board Committees, and executive leadership.
• Coordinate Board and committee meetings, including calendars, logistics, agendas, and supporting materials.
• Attend Board and committee meetings as required and prepare accurate, professional meeting minutes.
• Handle highly sensitive organizational, personnel, financial, strategic, and governance information with discretion.

Requirements

• Associate's degree in Business Administration, Communications, Public Administration, or a related field (required); Bachelor's degree (preferred)
• Five (5) or more years of progressively responsible executive administrative experience supporting senior executives, executive leadership teams, Boards of Directors, governance functions, or comparable leadership environments (required)
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and document management systems (required)
• Experience with Board portal software, governance platforms, and electronic records management systems (preferred)
• Knowledge of executive administration, meeting management, governance practices, records retention, project coordination, and business operations (preferred)
• Exceptional organizational, communication, interpersonal, planning, and time-management skills.
• Ability to prioritize competing demands, manage multiple projects, communicate effectively with diverse stakeholders, and maintain attention to detail (required)
• Professional, trustworthy, highly organized, proactive, adaptable, and resourceful. Demonstrates sound judgment, discretion, initiative, accountability, and a commitment to service excellence.

Core Competencies

Demonstrates advanced proficiency in executive administrative support, including calendar management, meeting coordination, and preparation of reports and presentations. Exhibits exceptional organizational and communication skills while managing sensitive information and prioritizing competing demands.

Highest-signal resume keywords

• Executive Administrative Support
• Calendar Management
• Microsoft Office Suite Proficiency
• Meeting Coordination
• Governance Practices

ATS Optimization Keywords

Hard Skills

• Executive Administration
• Meeting Management
• Records Retention
• Project Coordination
• Business Operations

Soft Skills

• Organizational Skills
• Communication Skills
• Interpersonal Skills
• Planning Skills
• Time-Management Skills

Certifications & Qualifications

• Associate's Degree in Business Administration
• Bachelor's Degree in Business Administration (Preferred)

Industry Keywords

• Governance
• Board of Directors
• Executive Leadership
• Administrative Support
• Decision-Making

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Board Portal Software
• Governance Platforms
• Electronic Records Management Systems