Executive Assistant - Behavioral and Mental Health

10 Children's Healthcare of Atlanta, Inc.; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced administrative professional to provide executive-level support to VP and SVP roles. The role requires 4 years of VP-level support experience, strong communication, and advanced Microsoft Office skills.

Bachelor’s or higher in Business/Healthcare is preferred. The position involves calendar management, meeting logistics, budget support, and backup coverage for other Executive Assistants, within a dynamic hospital environment.

Qualifications

• 4 years of administrative experience supporting vice president-level roles.
• Bachelor’s degree in Business, Healthcare, or related field
• High school diploma or equivalent
• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Responsibilities

• Maintains calendar and schedules appointments for the leader.
• Schedules meetings including rooms, meals, agendas, minutes, and attendees.
• Manages payroll reports reflecting staff time and absences.
• Processes expense reports and approves as assigned.
• Screens calls and coordinates with vendors and staff.
• Supports special projects or acts as department representative.
• Prepares minutes/agenda and coordinates materials.
• Provides backup when other assistants are unavailable.
• Opens and distributes mail as required.
• Assists with budget preparation, invoices, and reconciliations.

Skills

Communication skills

Organizational skills

Interpersonal skills

Customer service

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office

Job description

Shift Details

Work Shift Day Work Day(s) Friday, Monday, Thursday, Tuesday, Wednesday Shift Start Time 8:00 AM Shift End Time 5:00 AM Worker Sub-Type Regular

Children’s is one of the nation's leading children's hospitals.

No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow.

We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always.

Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

4 years of administrative experience supporting vice president-level roles.

Preferred Qualifications

Bachelor’s degree in Business, Healthcare, or related field

Education

High school diploma or equivalent

Certification Summary

No professional certifications required

Knowledge, Skills, and Abilities

Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills

Advanced computer skills including full suite of Microsoft Office and other Windows-based applications

Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Equal Opportunity Employer Statement

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location

Primary Location Address 1575 Northeast Expy NE

Job Family

Job Family Administrative Support

About Us

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children's hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow.