Administrative Coordinator

10 Children's Healthcare of Atlanta, Inc.; Atlanta (GA); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

Children’s Healthcare of Atlanta is seeking an Administrative Support professional in Atlanta to assist department leadership. The role focuses on calendar management, meeting coordination, and handling routine administrative tasks with accuracy and discretion.

Responsibilities include preparing correspondence, processing invoices, and maintaining departmental records. Strong communication and Microsoft Office proficiency are essential for success in this position within a large, not-for-profit

Qualifikationen

• 2 years of administrative support experience in a professional office environment.
• Bachelor’s degree preferred in business, healthcare, or related field.
• High school diploma or equivalent required.

Aufgaben

• Maintains calendar, schedules appointments, and collaborates with leaders to manage time.
• Types and edits correspondence, maintains files, coordinates meetings and minutes.
• Performs financial administrative duties including expense reports and invoices.
• Screens calls, manages vendor and internal staff relationships, and supports departments.
• Prepares and distributes meeting materials and coordinates conference room setup.
• Assists with budget preparation, HR forms, and contract processing as needed.

Kenntnisse

Calendar management

Microsoft Office

Customer service

Meeting coordination

Ausbildung

Bachelor’s degree in business, healthcare, or related field

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Jobbeschreibung

Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:00 AM Shift End Time 5:00 PM Worker Sub-Type Regular

Job Description

Provides a wide range of administrative support to departmental leadership.

Promotes efficiency, consistency, and compliance with policies and procedures.

Works under limited supervision with general instructions given on new assignments.

Experience 2 years of administrative support role experience in professional office environment.

Preferred Qualifications

Bachelor’s degree in business, healthcare, or related field.

Education

High school diploma or equivalent.

Certification Summary

No professional certifications required.

Knowledge, Skills, and Abilities

Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.

Proficient in full suite of Microsoft Office and other Windows-based applications.

Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children’s policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address 1575 Northeast Expy NE

Job Family

Administrative Support Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.

We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.

Connect to our mission of making kids better today and healthier tomorrow.