Executive Assistant, AWS Global Communications

Amazon; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Amazon's AWS Global Communications team in Seattle is seeking an Executive Assistant to provide high‑quality administrative support to two Directors. You will manage complex calendars, coordinate travel across time zones, and handle expense reporting while maintaining a bias for action.

This role requires five days in the office, strong organization, and proactive communication with cross‑functional partners and EAs across the organization to keep programs on track.

Qualifications

• 3+ years of senior level leadership support experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.

Responsibilities

• Manage and maintain complex calendars for two Directors across multiple time zones; schedule and reschedule meetings, resolve conflicts, and ensure both leaders are prepared for upcoming commitments.
• Monitor and triage incoming requests, flagging urgent items and routing communications appropriately.
• Coordinate domestic and international travel, including flights, hotels, and ground transportation. Process expense reports and reconciliation in compliance with Amazon policies.
• Support recurring team operational mechanisms (e.g., staff meetings, business reviews, team communications) by scheduling, tracking action items, and distributing materials.
• Organize and manage team meetings, off-sites, and morale activities, including logistics planning, room bookings, catering, and attendee coordination.
• Partner with the team program manager and senior EAs on cross-organizational projects by supporting logistics, tracking deliverables, and escalating blockers as appropriate.
• Contribute to team EA resources by documenting processes, maintaining SOPs, and sharing best practices with peers.

Skills

Senior level leadership support

Calendar management

Travel coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Since 2006, Amazon Web Services (AWS) has changed the way companies acquire and use technology by providing a highly scalable, secure, cost-effective, and flexible technology platform in the cloud. Our global team manages AWS’s reputation as the world’s leading AI and cloud provider. We use storytelling across all channels to shape perception with community members, customers, C-suite decision-makers, developers, employees, influencers, media, partners, policymakers, recruits, regulators, and startup founders. We support the growth of the business and adoption of AWS technologies by demonstrating how customers and partners are transforming organizations and industries, and through these efforts, we reinforce Amazon’s position as a leader in innovation.

The AWS Global Communications team is seeking an Executive Assistant (EA) to provide high‑quality administrative support to two Directors in Seattle. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining a bias for action.

You will manage day‑to‑day administrative needs for both Directors, ensuring smooth scheduling, travel coordination, and operational support. The role involves regular interaction with cross‑functional partners, support teams, and EAs across the organization. This position requires someone who is proactive, detail‑oriented, and able to manage multiple workstreams simultaneously.

This role requires five (5) days a week in office.

Key job responsibilities

• Manage and maintain complex calendars for two Directors across multiple time zones; schedule and reschedule meetings, resolve conflicts, and ensure both leaders are prepared for upcoming commitments.
• Monitor and triage incoming requests, flagging urgent items and routing communications appropriately.
• Coordinate domestic and international travel, including flights, hotels, and ground transportation. Process expense reports and reconciliation in compliance with Amazon policies.
• Support recurring team operational mechanisms (e.g., staff meetings, business reviews, team communications) by scheduling, tracking action items, and distributing materials.
• Organize and manage team meetings, off‑sites, and morale activities, including logistics planning, room bookings, catering, and attendee coordination.
• Partner with the team program manager and senior EAs on cross‑organizational projects by supporting logistics, tracking deliverables, and escalating blockers as appropriate.
• Contribute to team EA resources by documenting processes, maintaining standard operating procedures (SOPs), and sharing best practices with peers.

Basic Qualifications

• 3+ years of senior level leadership support experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience managing multiple calendars
• Experience with domestic or international travel coordination

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.