Executive Assistant- Audit Services

BJC HealthCare; St. Louis (MO); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with match

Paid time off

Job summary

BJC HealthCare in St. Louis is seeking an Executive Assistant to support the Audit Services Team. The role requires excellent time management, organization, and strong Microsoft Office skills, with calendar management, travel arrangements, and email handling.

This is a hybrid position with 1-2 days onsite in the Greater St. Louis area. You will prepare meeting minutes, manage records, and assist with special projects to keep the executive office running smoothly.

Qualifications

• High School Diploma or GED.
• 5–10 years of executive/administrative support experience.
• Strong Microsoft Office experience.

Responsibilities

• Maintains calendar, prioritizes commitments and coordinates travel.
• Answers calls and greets visitors.
• Performs general clerical duties, maintains files and department budgets.
• Attends meetings and records minutes.

Skills

Time management

Organization skills

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

• BJC Healthcare is seeking an Executive Assistant to support the Audit Services Team.
• Responsibilities will include scheduling meetings, completing special projects and email management.
• Must have excellent time management, organization skills and should have strong Microsoft Office experience.
• Hybrid work opportunity with 1-2 days onsite.
• Must reside in the Greater St. Louis area.

Additional Information About The Role

• BJC Healthcare is seeking an Executive Assistant to support the Audit Services Team.
• Responsibilities will include scheduling meetings, completing special projects and email management.
• Must have excellent time management, organization skills and should have strong Microsoft Office experience.
• Hybrid work opportunity with 1-2 days onsite.
• Must reside in the Greater St. Louis area.

Overview

BJC HealthCare is one of the largest nonprofit health care organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3 billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14 hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long-term care and hospice.

BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programs and regional economic development.

BJC’s patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes-Jewish Hospital and St. Louis Children’s Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country.

Administers the Audit Services function for the system. This includes the performance of audit risk analyses to identify exposure areas throughout the system, establish the scope of audit activity, determines audit priorities, plans and organizes departmental activity and effectively deploys audit staff.

Preferred Qualifications

Role Purpose

Provides high level administrative support to the Vice President of the organization or the Hospital President. Performs a variety of support tasks necessary to create an efficient, professional and effective office environment for the executive.

Responsibilities

• Maintains calendar of meetings, accepting or declining commitments and prioritizing requests. Makes travel arrangements, prepares itineraries, prepares and maintains expense reports.
• Answers incoming telephone calls and greets visitors in a courteous manner.
• Performs general clerical office duties. Maintains files and department budgets, orders and maintains appropriate stock of office supplies.
• Attends assigned meetings and records and prepares minutes.

Minimum Requirements

Education

• High School Diploma or GED

Experience

• 5-10 years

Supervisor Experience

• No Experience

Benefits And Legal Statement

BJC Total Rewards

At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance* paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

Equal Opportunity Employer