Executive Assistant at SNPO

Boost-LLC; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and dental premiums

401(k) with company match

Paid holidays

Tuition reimbursement

Job summary

BOOST LLC, working with Don Selvy Enterprises (DSE), seeks an Executive Assistant to support SNPO program teams in Arlington, VA. You’ll manage files, analyses, RSNF correspondence, schedule meetings, and perform general office administration.

Requirements: High school diploma or GED; 10+ years in administrative/financial support; MS Office skills; fluent English and Arabic; ability to obtain a Secret clearance. Onsite in Arlington with U.S.

Qualifications

• Minimum 10 years in administrative and financial support roles.
• Proficient with Microsoft Office applications.
• Bilingual Arabic and English required.

Responsibilities

• Provide administrative support to ensure efficient day-to-day operations.
• Maintain files and records for studies, analyses, and correspondence.
• Manage RSNF incoming/outgoing correspondence and ensure fast retrieval.
• Schedule meetings and organize appointments for RSNF personnel.
• Carry out general office tasks including word processing and data prep.
• Maintain supply inventory and coordinate visas and embassy coordination as needed.

Skills

MS Office proficiency

Bilingual Arabic/English

Secret clearance eligibility

Administrative experience

Education

High school diploma or GED

Job description

Current job opportunities are posted here as they become available.

BOOST LLC is a dynamic management consulting firm that offers an array of government-compliant back-office solutions to support our teaming partners within the GovCon space. We are working with our client, Don Selvy Enterprises (DSE) to find their next highly skilled Executive Assistant.

About DSE

DSE, Inc. is a team of experienced professionals dedicated to engineering, training, and program management that enables front-line soldiers, sailors, and Marines to fully exploit the tactical capabilities of aviation and maritime platforms. We accomplish this by using the most qualified employees and keeping abreast of every new capability in aviation, maritime technologies, and simulation/training technology as it emerges. Our wide range of expertise is constantly expanding as we seek valued members of the DSE team and work to develop each of them to their fullest potential in the field. To this day, DSE continues to foster a work environment that supports ingenuity and the care for each member of the team.

The Role

The Executive Assistant will support international program teams at SNPO in Arlington, Virginia, working directly with U.S. and Royal Saudi Naval Forces (RSNF) leadership. You'll provide administrative support to keep the office running efficiently, maintain files and records of studies, analyses, and correspondence, and manage the flow of RSNF incoming and outgoing correspondence so information stays fast, reliable, and easy to retrieve. The role also covers receiving visitors and callers, scheduling and organizing meetings for RSNF personnel, general office administration, word processing and data preparation, and maintaining supply inventory.

You'll administer the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian Embassy, and coordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel stationed in the Continental United States (CONUS).

Why DSE

DSE doesn't just ask for your experience, it rewards it. DSE's PTO program is experience-based rather than tenure-based, meaning the relevant industry experience you bring with you can qualify you for a higher PTO allocation from day one, rather than starting over at the bottom like you would at most employers. It's a rare structure in this industry, where most companies only reward the tenure you earn after you join, not the years of expertise you bring with you.

That same philosophy carries through the rest of the benefits package:

• Starting salary range: $70,000 to $90,000 annually
• 100% company-paid medical and dental premiums for employees (50% for dependents)
• 401(k) with up to a 4% company match
• Fully paid life, short-term, and long-term disability insurance, no cost to you
• Employer-funded FSA plus HRA contributions toward your deductible
• Experience-based PTO : your prior relevant experience can qualify you for a higher PTO allocation from day one, plus the option to purchase additional PTO
• 11 paid holidays (6 national, 5 floating)
• Tuition reimbursement to support continued professional growth

Responsibilities

• Provide administrative support to ensure efficient day-to-day operation of the office
• Maintain a system of files and records for studies, analyses, and correspondence, keeping information fast, reliable, and complete
• Analyze and manage the recording and control of RSNF incoming and outgoing correspondence to keep retrieval accurate and efficient
• Use automated office equipment and software to complete complex administrative tasks and improve the accuracy of office products and services
• Receive visitors and callers and determine the nature of their business
• Organize and schedule meetings and appointments for RSNF personnel
• Carry out general office administrative tasks, including word processing and data collection and preparation
• Maintain supply inventory, anticipate needs, forward supply requests, and verify receipt of supplies
• Administer the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian Embassy
• Coordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel in the Continental United States (CONUS)

Required Education

• High school diploma or GED

Required Experience

• At least 10 years of experience in administrative and financial support
• Working knowledge of Microsoft Office applications
• Demonstrated written and oral communication skills
• Based onsite at SNPO, Arlington, Virginia
• Bilingual capability in Arabic and English is required
• Must hold or be able to obtain a Secret security clearance; clearance may be obtained after assignment to the position

DSE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.