Executive Assistant (Arabic/English) at Parsons

Parsons; Parsons (KS); On-site; USD 25,000 - 46,000; Full time

Benefits offered by this job

Financial wellness

Work-life harmony

Career development

Veteran support

Mind & body wellness

Job summary

Parsons is seeking an experienced Executive Assistant fluent in Arabic and English to support senior management in Doha, Qatar. The role focuses on high-level administrative coordination, calendar management, and confidential handling of information to enable efficient decision-making and smooth day-to-day operations.

The position is a full-time on-site opportunity offering growth and exposure to strategic projects within a global engineering company.

Qualifications

• Bachelor’s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience in executive administration or providing support to senior/executive management.
• Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.
• Strong oral and written communication skills in both Arabic and English.
• Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Managing and organizing the client top management’s daily calendar to ensure efficient time management and avoid scheduling conflicts.
• Screening and prioritizing requests for the client top management’s time.
• Organizing meetings and coordinating agendas, logistics, and required materials.
• Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.
• Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.
• Following up on pending matters and actions with only limited guidance.

Skills

Arabic language

English language

Calendar management

Executive support

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description:

Executive Assistant (Arabic / English) Qatar Parsons is looking for an experienced and talented Executive Assistant (Arabic / English) to join our team in Doha, Qatar! In this role, you will provide high-level executive support to client top management, ensuring effective schedule management, administrative coordination, and confidential handling of information. You will help enable efficient decision-making and smooth day-to-day operations by managing calendars, meetings, communications, and documentation.

Full time on site position offers great opportunities for career growth.

What You’ll Be Doing

• Managing and organizing the client top management’s daily calendar to ensure efficient time management and avoid scheduling conflicts.
• Screening and prioritizing requests for the client top management’s time.
• Organizing meetings and coordinating agendas, logistics, and required materials.
• Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.
• Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.
• Following up on pending matters and actions with only limited guidance.
• Answering telephone calls, providing relevant information to callers, and screening/routing calls to the appropriate individuals.
• Placing outgoing calls as required.
• Greeting and escorting visitors to meeting rooms and assisting with queries as needed.
• Researching and resolving administrative issues within the department.
• Ensuring error‑free documentation and supporting departmental activities and productivity in an effective and efficient manner.
• Coordinating with the Travel team to manage travel, transportation, and accommodation arrangements for client top management.
• Receiving, sorting, and distributing incoming mail for the department.
• Preparing and arranging the distribution of outgoing mail to relevant parties.
• Consolidating, maintaining, and updating computerized records of departmental activities to ensure a smooth flow of information and tasks.
• Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.

What Required Skills You’ll Bring

Bachelor’s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.

Minimum 5 years of experience in executive administration or providing support to senior/executive management.

Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.

Strong oral and written communication skills in both Arabic and English.

Ability to work under pressure while maintaining a high level of accuracy and attention to detail.

Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.

Proven ability to handle confidential information with discretion and professionalism.

Effective team player with strong interpersonal skills.

What Desired Skills You’ll Bring

Secretarial or Office Administration certificate.

Experience supporting top management within corporate, real estate, or large project environments.

Strong problem‑solving skills and the ability to anticipate needs and proactively address issues.

High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays.

Wellness, at Parsons, is more than just your annual checkup.

Health Health is not a one size fits all.

At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Want to learn more about the benefits eligible for the Parsons’ location you are interested in?

Want to learn more about the benefits eligible for the Parsons’ location you are interested in?