Executive Assistant and Operations Administration (On-Site)

UCLA Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

UCLA Health in Los Angeles, CA seeks an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

You will manage complex calendars, coordinate meetings, prepare presentations, transcribe minutes, and support high-level projects. Additional duties include travel planning, HR competency monitoring, supplies, and miscellaneous special projects as needed.

Qualifications

• Executive-level administrative support experience.
• Ability to manage complex calendars and high-priority items.
• Experience coordinating meetings, minutes, and presentations.
• Strong written and verbal communication skills.
• Ability to assist with travel planning and supplies.

Responsibilities

• Provide executive-level administrative and analytical support.
• Manage calendar, schedule meetings, and track action items.
• Transcribe minutes and prepare presentations.
• Coordinate travel plans and monitor HR competencies.
• Assist with miscellaneous projects for Executive Directors.

Skills

Executive support

Calendar management

Project coordination

Meeting scheduling

Minutes transcription

Presentation preparation

Travel planning

Communication

Job description

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually