Executive Administrative Assistant

Adapt of the Hudson Valley Inc; City of Middletown (NY); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Adapt of the Hudson Valley Inc. seeks an Administrative Assistant to provide comprehensive support to the Chief Executive Officer. Responsibilities include scheduling, minute-taking, phone handling, calendar maintenance, and assisting the Executive Team.

The role requires 2–5 years of office experience, high school diploma or GED, and fluency in Word and Excel. Confidentiality and attention to detail are essential in a fast-paced environment.

Qualifications

• Performs essential office duties with discretion and confidentiality.
• Strong written and verbal communication required.
• Able to manage multiple tasks and priorities in a fast-paced environment.

Responsabilités

• Coordinates and attends meetings, takes minutes and distributes them.
• Maintains calendars and files, ensuring confidentiality.
• Assists in reception duties and mail handling as needed.
• Prepares information packets for Board meetings and orders office supplies.
• Supports Executive Team on special projects.

Connaissances

Excellent communication

Confidentiality

Multitasking

Attention to detail

Formation

High School diploma or GED

Outils

Microsoft Word

Microsoft Excel

Description du poste

Description

SUMMARY

Provides administrative support to the Chief Executive Officer as assigned. The support includes but is not limited to scheduling meetings, taking meeting minutes, initiating and receiving phone calls, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates and attends meetings as assigned or scheduled, takes minutes, types and has minutes approved then sends to designated individuals.
• Maintains various files ensuring confidentiality of content within agency and regulatory guidelines including HIPPA.
• Maintains Main Conference Room calendars.
• Assists in sorting mail, distributing faxes, covering reception for breaks/lunch/days off.
• Prepare and distribute information packets for the Board of Directors meetings.
• Places orders for office supplies through purchasing, places food orders as requested
• Provides assistance as needed and assigned to the Executive Team
• May participate in special assignments or projects as assigned
• Performs other duties as requested or required

SPECIAL REQUIREMENTS FOR POSITION:

• Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
• Ability to work in fast paced office, attention to detail.
• Ability to be flexible and manage multiple priorities.
• Excellent Communication skills.
• Fluent in Word and Excel
• Maintains high level of confidentiality due to nature of work performed

PHYSICAL REQUIREMENTS FOR POSITION:

• Detailed computer work
• Sits for majority of day
• Normal office environment, ability to bend, stretch, lift, push and pull up to 20 pounds.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High School or GED
• Minimum of 2-5 years of experience in office setting supported executive leadership

Salary $45,000 – $65,000 per year