Executive Assistant

MedStar Health; Columbia (MD); On-site; USD 65,000 - 117,000; Full time

Job summary

MedStar Health is seeking an organized, proactive Executive Assistant to support the Assistant Vice President of Clinical Care Transformation at our corporate office. The role provides executive administrative support, coordinates daily office operations, and collaborates with colleagues to keep meetings, projects, and priorities on track.

The ideal candidate will demonstrate sound judgment, professional communication, and the ability to anticipate needs while handling confidential information

Qualifications

• Associate degree or an equivalent combination of formal secretarial training and experience.
• Progressively responsible related administrative experience.
• Excellent verbal and written communication skills.
• Strong time management, prioritization, and organizational skills.
• Moderate to advanced problem-solving skills and the ability to exercise sound judgment.
• Working knowledge of Microsoft Office and other computer applications, along with standard office equipment.
• Ability to work professionally and independently while building effective working relationships.

Responsibilities

• Provide executive administrative support: Manage the AVP’s calendar, prioritize calls and correspondence, prepare communications, and handle confidential information with discretion.
• Coordinate meetings and events: Arrange scheduling, meeting spaces, technology, catering, and materials; record minutes and follow up on action items.
• Support projects and reporting: Prepare reports, presentations, and schedules; track deadlines and coordinate completion of departmental priorities and special projects.
• Manage daily office operations: Maintain files, records, and databases; coordinate supplies, equipment maintenance, staff coverage, and performance appraisal deadlines as assigned.
• Coordinate financial and cross-departmental processes: Prepare payment vouchers, process expense reports, support invoice tracking and review, and collaborate with Purchasing, Finance, Payroll, Accounts Payable, and Human Resources to resolve issues and improve workflows.

Skills

Executive support

Calendar management

Communication skills

Time management

Problem-solving

Independent working

Education

Associate degree

Tools

Microsoft Office

Job description

About the Job

Summary of Position:

MedStar Health is seeking an organized, proactive Executive Assistant to support the Assistant Vice President of Clinical Care Transformation, at our corporate office.

In this role, you will provide executive administrative support, coordinate daily office operations, and work with colleagues across the organization to keep meetings, projects, and departmental priorities on track. The ideal candidate demonstrates sound judgment, communicates professionally, and anticipates needs while managing competing deadlines and confidential information.

Primary Duties and Responsibilities:

• Provide executive administrative support: Manage the AVP’s calendar, prioritize calls and correspondence, prepare communications, and handle confidential information with discretion.

• Coordinate meetings and events: Arrange scheduling, meeting spaces, technology, catering, and materials; record minutes and follow up on action items.

• Support projects and reporting: Prepare reports, presentations, and schedules; track deadlines and coordinate completion of departmental priorities and special projects.

• Manage daily office operations: Maintain files, records, and databases; coordinate supplies, equipment maintenance, staff coverage, and performance appraisal deadlines as assigned.

• Coordinate financial and cross-departmental processes: Prepare payment vouchers, process expense reports, support invoice tracking and review, and collaborate with Purchasing, Finance, Payroll, Accounts Payable, and Human Resources to resolve issues and improve workflows.

Minimum Qualifications:

• Associate degree or an equivalent combination of formal secretarial training and experience.

• Progressively responsible related administrative experience.

• Excellent verbal and written communication skills.

• Strong time management, prioritization, and organizational skills.

• Moderate to advanced problem-solving skills and the ability to exercise sound judgment.

• Working knowledge of Microsoft Office and other computer applications, along with standard office equipment.

• Ability to work professionally and independently while building effective working relationships.

This position has a hiring range of

USD $65,062.00 - USD $117,291.00 /Yr.