Executive Assistant and Office Operations

TX Hydro jet llc; Houston (TX); Presencial; USD 45.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

PTO

Paid holidays

Phone allowance

Descripción de la vacante

TX Hydrojet is seeking an energetic Office Operations and Sales Support role to run the office and help bring in new business across Texas. You’ll report to the VP of Sales and handle day-to-day admin while supporting growth initiatives.

Responsibilities include coordinating with field crews, preparing quotes, and managing CRM and paperwork. Bilingual English/Spanish is a huge plus, with opportunities to advance into sales management.

Formación

• 3+ years in office management, sales support, or business development.
• Industry experience strongly preferred: sewer/storm drain, hydro excavation, environmental services, utilities, municipal contracting, or construction.
• Bilingual English/Spanish is a huge plus; fluency in both spoken and written.
• Familiar with municipal bidding (procurement portals, RFPs, prequalification).
• Strong written communication for proposals, emails, and reports.

Responsabilidades

• Run day-to-day office operations: phones, email, scheduling, filing, and vendor coordination.
• Coordinate with Project Manager and dispatch to track jobs, crews, and paperwork.
• Communicate clearly with field crews and customers in English and Spanish.
• Prepare and track estimates, invoices, and job documentation.
• Support basic bookkeeping: billing, AR follow-up, and expense tracking.
• Organize processes and systems to scale as the company grows.
• Find and qualify new leads: municipalities, cities, general contractors, property managers, industrial plants, and engineering firms.
• Research and track government bids, RFPs, and vendor registrations.
• Do outreach by phone and email, follow up on leads, and push pipeline.
• Update CRM and build quotes, proposals, and bid packages.
• Help maintain existing customer relationships and seek repeat business.
• Represent TX Hydrojet at industry events and networking functions.

Conocimientos

Bilingual English/Spanish

Office management

Sales support

Self-starter

Herramientas

CRM

QuickBooks

Descripción del empleo

Job Description

Job Description

About Us

TX Hydrojet is a growing storm drain and sewer services company serving municipal, commercial, and industrial clients across Texas. Our services include hydro jetting, vacuum excavation, CCTV pipe inspection, and line cleaning, with crews and equipment working out of Dallas and Houston. We’re growing fast, and we need someone to run the office and help bring in new business.

The Role

This is not a typical admin job. You’ll be the right hand to our VP of Sales. You’ll keep the office running, support sales, help find and win new work, and handle executive assistant duties so leadership can stay focused on customers and growth. If you know the underground utility, sewer, environmental, or construction services world and you’re excited by a role where you can make a real impact, we want to talk to you.

What You’ll Do

Office Operations

• Run day-to-day office operations: phones, email, scheduling, filing, and vendor coordination
• Work with our Project Manager and dispatch to keep jobs, crews, and paperwork on track
• Communicate clearly with field crews and customers in both English and Spanish
• Prepare and track estimates, invoices, and job documentation
• Support basic bookkeeping: billing, receivables follow-up, and expense tracking
• Organize processes and systems so the office runs smoothly as we grow

Sales & Business Development

• Find and qualify new leads: municipalities, cities, general contractors, property managers, industrial plants, and engineering firms
• Research and track government bids, RFPs, and vendor registrations
• Do outreach by phone and email, follow up on leads, and keep the pipeline moving
• Update the CRM and build quotes, proposals, and bid packages
• Help keep existing customer relationships strong and look for repeat and upsell opportunities
• Represent TX Hydrojet at industry events, trade shows, and networking functions as needed

Executive Assistant

• Manage the VP of Sales’ calendar, meetings, travel, and priorities
• Prepare daily and weekly status updates, reports, and meeting notes
• Handle correspondence and follow-ups so nothing falls through the cracks
• Act as a point of contact for customers and partners when leadership is in the field or traveling

What We’re Looking For

• Bilingual English/Spanish is a huge plus. You’ll talk with Spanish-speaking crew members, subcontractors, and customers every day, so being fluent in both, spoken and written, will set you apart.
• 3+ years in office management, sales support, or business development
• Industry experience strongly preferred: sewer/storm drain, hydro excavation, environmental services, utilities, municipal contracting, or construction
• Familiar with municipal and government bidding (procurement portals, RFPs, prequalification) is a big plus
• Comfortable on the phone and confident reaching out to new prospects
• Highly organized; you can juggle many priorities without dropping the ball
• Strong written communication for proposals, emails, and reports
• Proficient with Microsoft Office or Google Workspace; CRM and QuickBooks experience a plus
• Self-starter who takes ownership and doesn’t wait to be told what to do

Why Join Us

• Direct access to leadership, and a voice in how the company grows
• Your sales results are rewarded through commission and bonuses
• Room to grow into a sales management or operations leadership role
• Small, hands-on team where your work is noticed
• [Benefits: health insurance, PTO, paid holidays, phone allowance, etc.]

_ TX Hydrojet is an equal opportunity employer._