Executive Assistant and Office Admin Digitate

ClifyX Inc; Santa Clara (CA); On-site; USD 48,000 - 75,000; Full time

Job summary

ClifyX Inc in Edison, NJ is seeking an Executive Assistant and Office Administrator to partner with the executive team on day-to-day activities, scheduling, calendaring, and event planning. You will organize meetings, manage calendars, and coordinate travel and expense reporting, while upholding a professional image.

The role requires sharp communication, proactive organization, and the ability to support a fast-growing tech company.

Job description

Title: Executive Assistant and Office Admin Digitate

Location: Edison, NJ

Job Description:

• Partner with the Executive Team and others on day-to-day activities, scheduling and calendaring, team meeting organization, and event planning as needed.
• Have incredible organizational skills to proactively manage calendars, including expense reporting and travel bookings
• Have a keen eye for detail in written or visual communication.
• Act as a liaison both internally and externally, maintaining a sense of professionalism and embodying our values
• Organize HR events, team lunches/dinners
• Be the Office go to person for all problems big and small
• Be adaptable to the ever-changing needs of a fast-growing tech company
• Help with organizing team events like Global sales kick off call, Yearly strategic meet, Leadership meeting team
• Get into the details like, visa invite, blocking the calendar, help with travel, engaging with event management organization, plan minute by minute details for the event along with the CFT (cross functional team)
• Work on reporting in terms of expense on employee engagement
• Own the integration of the new joiners and work on improvising the joining experience better with series of interventions
• Manage vendors utilized for employee experience enhancement activities like: getting a hand written note by the leader sent to each joinee , sending a bouquet sent on behalf of the unit on any important life event in associate’s life like, child birth, marriage, birthday.
• Liaison with admin team on various requirement like seat allocation, facility management, approvals for customer visits, entry exit passes for potential hires as required to make the experience smooth
• Come up with small impactful nudges and interventions in collaboration with fun at work team to ensure the environment in the office is vibrant and vivacious