Executive Assistant - Advanced

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 67,000 - 75,000; Full time

Job summary

The University of North Carolina at Chapel Hill seeks an Executive Assistant for the School of Nursing. This role requires dedicated administrative support for the Dean, with duties including schedule management, communication with internal and external stakeholders, and multi-tasking in a fast-paced environment. Ideal candidates will have strong organizational skills and experience in administrative roles, contributing to the university's commitment to nursing education and community service.

Benefits

Comprehensive benefits package

Professional training opportunities

Qualifications

• 3 years of administrative experience required.
• Excellent attention to detail and organizational skills.
• Proficiency in MS Office Suite is essential.

Responsibilities

• Provide administrative support to the Dean of the School of Nursing.
• Handle scheduling, travel arrangements, and critical issues.
• Maintain composure and multi-task in a high-pressure environment.

Skills

Organizational skills

Communication skills

Education

High school diploma or equivalency

Associate’s degree in secretarial science or business administration

Bachelor’s degree in business administration or related discipline

Tools

MS Office Suite

Job description

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Posting Information

Posting Information

Department School of Nursing-DO-440110

Career Area Administrative/Clerical Support

Is this an internal only recruitment? No

Posting Open Date 05/29/2025

Application Deadline 06/05/2025

Position Type Permanent Staff (SHRA)

Position Title Executive Assistant - Advanced

Salary Grade Equivalent NC13 / GN12

Working Title Executive Assistant

Position Number 00006770

Vacancy ID P020385

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week 40

Work Schedule

Monday – Friday, 8:00 am – 5:00 pm

Work Location CHAPEL HILL, NC

Position Location North Carolina, US

Hiring Range $67,673-75,000

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

The mission of the School of Nursing is Advancing Health for All. The University of North Carolina at Chapel Hill School of Nursing has been the leader in nursing education in North Carolina throughout its history. Established in 1950, it was the first school of nursing in North Carolina to offer a four-year baccalaureate nursing degree program followed by the first master’s degree program, the first continuing education program for nurses, first doctoral program, and first accelerated BSN option to students with college degrees. Today, the School is renowned for its academic programs, its research and its commitment to clinical and community service within state, national and global communities.

Position Summary

The Executive Assistant position requires close attention and responsiveness to the administrative needs of the Dean of the School of Nursing, including regular consultation regarding current and emerging priorities. Using excellent judgment, the Executive Assistant brings critical issues to the Dean’s immediate attention and reroutes some issues to other areas for handling as needed. The Executive Assistant should have a comprehensive knowledge of University systems and operations to ensure accurate and efficient support to the Dean, as well as smooth and appropriate interfaces with other offices and individuals at the University. Public contact is a major component of this position, both internal and external to the organization, and requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, potential students, service recipients, elected/appointed representatives, alumni, and donors.

The Executive Assistant works in a fast-paced and high-profile office and is expected to maintain composure under pressure and have the ability to multi-task. The Executive Assistant is organized, detail-oriented, and meets deadlines. Duties range from standard office support such as calendaring and travel arrangements to administrative assignments involving decision-making and critical thinking.

Minimum Education And Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, And Experience

Excellent organizational skills and attention to detail.

Excellent communication skills (verbal and written).

Prior experience as an executive assistant, office manager, or similar role.

Proficiency in MS Office Suite (Outlook email and calendars, Teams, PowerPoint, Excel, Word, Zoom)

Preferred Qualifications, Competencies, And Experience

Prior work experience supporting a senior level executive.

Prior work experience in a university setting.

Prior experience using Concur.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Special Instructions

Quick Link https://unc.peopleadmin.com/postings/301990

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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