Executive Assistant (Remote Hybrid Schedule)

Thrivas Staffing Agency; West Palm Beach (FL); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading distribution company in West Palm Beach is seeking an experienced Executive Assistant to provide high-level support to senior management. This full-time role offers a permanent position with excellent benefits, including fully paid medical, dental, and vision coverage, emphasizing advanced skills and substantial experience.

Benefits

100% employer paid medical, dental, and vision

Matching 401k

Paid time off (holidays, personal, sick)

Long term life and disability plan

Qualifications

• 5+ years as an Executive Assistant.
• Experience supporting senior management.
• Ability to type 50 wpm or greater.

Responsibilities

• Support management on the executive team with various administrative tasks.
• Create and manage Excel spreadsheets and meeting minutes.
• Coordinate all travel itineraries and manage personal and professional calendars.

Skills

Advanced Microsoft Office skills

Advanced writing and editing

Data compilation and research

Job description

Distribution company is hiring an experienced Executive Assistant. The position is full time Monday through Friday from 8:30 a.m. until 5:30 p.m. This is a permanent position that provides benefits after a 30 day probationary period. Benefits include 100% employer paid medical, dental, vision and a matching 401k. Also offered is paid time off (holidays, personal, sick) and a long term life and disability plan.

This position will require overnight domestic travel every quarter. Some overtime may also be required however it is limited; maybe twice a month. The ideal applicant will have 5+ years experience as an Executive Assistant for a senior VP in a large company.

The Executive Assistant is responsible for supporting a member of management on the executive team. This is a high profile position that requires an individual with advanced computer skills, advanced writing, editing, spelling and grammar abilities. Create master Excel spreadsheets for meetings, take meeting minutes, and sit-in on confidential board meetings. Applicants must be able to type 50 wpm or greater. Assist with research and compiling data for assigned projects. Assist manager in preparing presentations. Individuals should be accustomed to utilizing PowerPoint. Manage personal and professional calendar, coordinate all domestic travel itinerary; flight, transportation, hotel accommodations, and meeting itinerary. Work closely with multiple internal departments, outside vendors, clients and employees.

Requirements
5+ years as an Executive Assistant
Recent employment in relevant role
Longevity with past employers
Advanced Microsoft Office skills