Executive Assistant

PROS; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Join a leading company as an Executive Assistant, supporting key executives in the Go To Market organization with administrative needs. You will manage complex schedules, facilitate meetings, and collaborate with various stakeholders, leveraging excellent communication and organizational skills.

Qualifications

• Excellent communication skills for effective information exchange.
• Strong organizational skills to maintain executive schedules.
• High trustworthiness due to confidential information access.

Responsibilities

• Manage complex executive calendars and logistics for meetings.
• Take notes and ensure follow-up on key meeting action items.
• Assist executives with travel arrangements and event planning.

Skills

Communication

Organization

Trustworthiness

Advanced technological skills

Ownership

Innovation

Care

Tools

Microsoft Office

Workday

SFDC

Job description

Executive Assistant

As an Executive Assistant, you will play a pivotal role supporting executive leaders in the Go To Market (GTM) Organization, for their direct administrative needs. You’ll collaborate with various stakeholders, including management, employees, and external partners.

The Company - PROS:

PROS Holdings, Inc. (NYSE: PRO) provides AI-powered solutions that optimize selling in the digital economy. PROS solutions make it possible for companies to price, configure and sell their products and services in an omnichannel environment with speed, precision and consistency. Our customers, who are leaders in their markets, benefit from decades of data science expertise infused into our industry solutions.

A Day in the Life of the EA - About the Role:

We are looking for an Executive Assistant to support our Global Industries leader and our VP of Professional Services for their direct administrative needs, and light support of key leaders across GTM.

• Provide full support for a complex calendar schedule that needs to appreciate nuances of time zones and travel schedules for a high volume of physical and virtual meetings and frequent domestic and international travel.
• Take accurate, effective notes for key meetings or video recordings, capture action items, and ensure these actions are assigned to the right individuals and timelines. You need to be comfortable with technology vocabulary, as we will use a lot of acronyms and some of our meetings/notes will need to reflect these acronyms.
• Schedule and facilitate logistics for key meetings, such as staff meetings, 1x1s, Board meetings, Quarterly Business Reviews, Sales Kickoffs, and Budget and Talent Reviews, and/or ensure content is prepared in a timely fashion by department leaders and socialized as needed ahead of the meeting with key stakeholders.
• Handle submissions, approvals, and follow up on expense reimbursements and time sheets
• Collaborate with Executive Assistants of other executives on cross-team backup support and broader company initiatives, such as departmental events, employee team-building activities, and off-site meetings and dinners.
• Willingness to be “on-call” during periods of Executive travel to assist when issues arise.

Required Qualifications - About you:

• Excellent communication skills. This is about being a good listener, having a comfort with asking clarifying questions when needed, as well as being good at articulating your response in a respectful, clear way as our culture demands.
• Excellent organizational skills. A key reason we need this role is to help us remain organized, and that requires you to take notes on things that require follow-up, as well as follow up on those things until their conclusion. This naturally implies an ability to work independently.
• Trustworthiness. You will be privy to sensitive discussions and confidential information, and it is important that you respect this trust placed in you with a high degree of discretion.
• Advanced skills with Technology. This involves using Microsoft Office, as we can train you to use some specific tools we use internally like Workday, SFDC and reporting.

Preferred:

• Are willing to help in creative ways. As a large organization, there may be unique requests that come for team events, dinners, or other activities. Our culture is what it is because people have strong relationships with each other, so investing in building those relationships will help you maximize your enjoyment of your time at PROS.

Skills & Personal Characteristics:

• Ownership
• Innovation
• Care

Why PROS?

PROS culture and the truly extraordinary people who work here are at the very core of our success. We have a passion for what we do, and we won’t stop until we’ve delivered on our promises. We’re committed to the success of our customers. That’s why we think harder and dream bigger – so our customers can go even further than they ever imagined possible.

This is a unique opportunity to join a company that has 30+ years of proven success with a long runway of more success.

Our people make PROS stand out from the rest. If you want to be a part of something truly extraordinary, come help us shape the future of how companies compete and win in their markets.

Work Environment:

Most work activities are performed in an office or home-office environment and require little to moderate physical exertion. Work activities may require periods of extended hours, critical deadlines and stressful situations. To successfully complete the tasks of this position, individuals must be able to communicate clearly (in writing and orally), comprehend business terminology, interpret numerical data.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.