Executive Assistant (Administrative Support)

Pearson; New York (NY); In loco; USD 80.000 - 90.000; Tempo pieno

Descrizione del lavoro

Pearson is seeking an Executive Assistant to support two senior executives in a fast-paced enterprise environment. You will manage calendars, schedule meetings across time zones, coordinate travel, and drive key events while aligning with strategic objectives and business priorities.

You’ll also facilitate onboarding for new sales hires, prepare pre-meeting briefs, and act as a main point of contact with partners.

Competenze

• Experience in business administration or a related field.
• Proven experience as an Executive Assistant supporting multiple senior executives.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and familiarity with project management tools.

Mansioni

• Own the calendar and coordinate meetings across time zones.
• Schedule, prioritize, and coordinate meetings aligned with strategic objectives.
• Prepare for key meetings with agendas, briefs and action items.
• Track customer meetings and ensure teams are prepared.
• Manage travel arrangements and expense reporting.
• Coordinate events such as QBRs, sales kickoffs, leadership meetings and visits.
• Support onboarding for new sales hires and coordinate interview schedules.
• Be the main contact for executive leaders and partners.
• Track deadlines and maintain organized information and documentation.
• Champion AI and tech-first solutions to streamline workflows.

Conoscenze

Calendar management

Meeting coordination

Travel & expenses

Event logistics

Communication skills

Microsoft Office

Cross-functional collaboration

Descrizione del lavoro

Are you a proactive, highly organized Executive Assistant (Specialist, Administrative Support) who thrives at the heart of a fast-moving business?

We’re looking for someone who loves being one step ahead, brings calm to complexity, and knows how to turn competing priorities into action. Working closely with senior executives, you’ll be at the center of a fast-paced Enterprise organization, coordinating everything from strategic meetings and customer engagements to major events, travel, and team priorities, while helping us embrace technology and AI to work smarter.

What You’ll Do

• Own the calendar. Manage calendars for two executives within Enterprise, coordinating internal and external meetings across multiple time zones. Priorities change constantly, so you’ll anticipate conflicts, propose options, and keep the right stakeholders aligned.
• Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
• Conduct thorough preparation for key meetings and drive follow through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
• Ensure and track customer meetings, ensuring account teams and sponsors are well prepared and we serve our customers well.
• Proactively track and manage customer time to drive focus on spending time with customers to drive sales growth, both for the leader and for the team.
• Handle travel and expenses. Arrange domestic and international travel and prepare and submit expense reports and purchase requests in line with policy and our PO process, making sure receipts and approvals are captured accurately.
• Run the logistics for key events. Coordinate QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits, including invites, pre-reads, room or virtual setup, catering, and visitor access. You’ll work with local office teams and vendors as needed.
• Coordinate content collection and reviews to ensure events run clean and create a culture of teamwork.
• Support new hires. Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
• Be the main point of contact. Serve as a main point of contact the supporting Executive leaders, enabling functions and working closely with business partners.
• Track deadlines. Follow routine deadlines and administrative deliverables, such as submissions, approvals, and onboarding steps, and send reminders to owners as needed.
• Keep information organized. Maintain distribution lists, org charts, shared sites, and team folders so they’re accurate and easy to find, with an emphasis on clear processes and solid documentation.
• Act as a facilitator. Providing insights and recommendations to support decision-making processes.
• Champion the adoption of AI and tech-first solutions to streamline workflows and enhance productivity.

Qualifications

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Prior experience in a commercial organization driving high-growth or tech-driven organization is a plus.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:

The minimum full-time salary range is between $80,000 to $90,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is here.

Who we are:

At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.

Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing [e-mail].

Job:

Operations

Job Family:

ENTERPRISE