Executive Assistant, Administrative

DSV; Alaska; On-site; USD 62,000 - 78,000; Full time

Job summary

DSV is seeking an Administrative Assistant to provide senior management support, manage calendars, travel, and confidential data handling. You will prepare reports, screen calls, coordinate meetings, and liaise with employees, customers, and vendors, with strong MS Office skills and flexibility to work evenings or weekends when needed.

The role requires 3 years of experience at executive level and an Associates Degree or equivalent; excellent written and verbal communication skills are essential

Qualifications

• 3 years' experience as an Administrative Assistant for Executive Level Management.
• Associates Degree or equivalent combination of education and work experience.

Responsibilities

• Provides executive-level administrative and secretarial support including scheduling, correspondence, and data analysis.
• Screens telephone calls and visitors; prepares reports and communications.
• Coordinates appointments, meetings, and travel itineraries; monitors project progress for deadlines.
• Gathers, analyzes, and disseminates confidential data for senior management; ensures policy compliance.

Skills

Communication skills

Multitasking

Business writing

Office administration

Education

Associates Degree

Tools

MS Office

Job description

Provide support to Senior Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties.

Essential Duties and Responsibilities:

• Performs advanced, diversified, and confidential secretarial and administrative support for senior management.


• Prepares correspondence and report.


• Screens telephone calls and visitors.


• Schedules appointments, meetings, and travel itineraries.


• Provides administrative support to the management staff.


• Collects, compiles and analyzes complex and confidential data and information.


• Stays abreast of organization policies and practices, organization operations and personnel.


• Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.


• Monitor project(s) progress to ensure compliance with deadlines.


• Create and disseminate various communications & reports.


• Greets scheduled visitors and guests, when needed.


• Effectively communicate with employees, customers, suppliers & others on behalf of senior management.

Other Duties (Site Specific):

• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.


• Performs other duties as assigned.


• Work overtime as dictated by business whether mandatory or voluntary.

Supervisory Responsibilities:

None

Minimum Required Qualifications:

• Education and/or Experience: 3 years' experience as an Administrative Assistant for Executive Level Management


• Associates Degree or equivalent combination of education and work experience.


• Willing to work evenings and weekends as needed.


• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate.

Skills, Knowledge, and Abilities:

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• Computer Skills: Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint)


• Mathematical Skills: Intermediate


• Other: Effective communication skills (all modes) that reflect a high level of professionalism. Capable of multitasking and performing general administrative skills. Completes work with limited degree of supervision. Ability to assess the validity and applicability of previous or similar experiences and evaluate options circumstances that are not covered by procedures. Strong business writing skills needed. Strong reading and math skills focused attention to detail.

Preferred Qualifications:

• 5-years' experience as an Administrative Assistant for Executive Level Management

Physical Demands:

• Occasionally Handling/Fingering, Sitting


• Frequently Bending


• Constantly Walking and Standing


• Ability to Lift/Carry and Push/Pull 21-50 pounds


• Reach above shoulder, reach outward, squat, or kneel.


• While performing the duties of this job , the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

For this position, the expected base pay range is $62,400-$78,000 USD Annually. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law.