Executive Assistant, Administrative

DSV; West Virginia; On-site; USD 62,000 - 78,000; Full time

Job summary

DSV – Global transport and logistics in the United States seeks an Executive Assistant to provide confidential administrative support to senior management, manage schedules, and coordinate travel. The role requires 3 years’ experience as an Administrative Assistant, an Associate degree or equivalent, and willingness to work evenings and weekends.

Proficiency in MS Office and strong business writing are essential.

Qualifications

• 3 years’ experience as an Administrative Assistant for Executive Level Management.
• Associates Degree or equivalent combination of education and work experience.
• Willing to work evenings and weekends as needed.
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months.

Responsibilities

• Performs advanced, diversified, and confidential secretarial and administrative support for senior management.
• Prepares correspondence and reports. Screens telephone calls and visitors.
• Schedules appointments, meetings, and travel itineraries.
• Provide administrative support to the management staff
• Collects, compiles and analyzes complex and confidential data and information.

Skills

Communication skills

Multitasking

Professional writing

Attention to detail

Education

Associates Degree or equivalent

Tools

MS Office

Job description

If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.

Job area: Secretarial Support

DSV – Global transport and logistics

What moves you?

At DSV, we move more than goods. We move careers, ambitions and opportunities.

With close to 150,000 colleagues in over 90 countries, we are the global leader in transport and logistics, and it is our people who bring our services and solutions to life every day. From frontline operations to business functions, every role contributes to keeping supply chains flowing and societies running.

Here, you are trusted to take ownership, act on your ideas and make decisions that create real impact. It is a place where people, careers and ideas keep moving forward. We value transparency in how we communicate and collaborate, and we win together by supporting each other, challenging each other and delivering results as a team.

Start here. Go anywhere

This is our promise of movement. A promise that your work matters, your contribution counts, and your career can move as far as your ambition takes it.

If you are looking to make an impact, grow your career and be part of something bigger, DSV is the place to be.

Division:Solutions
Job Posting Title: Executive Assistant, Administrative - 129655
Time Type: Full Time

POSITION SUMMARY

Provide support to Senior Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs advanced, diversified, and confidential secretarial and administrative support for senior management.
• Prepares correspondence and report. Screens telephone calls and visitors.
• Schedules appointments, meetings, and travel itineraries.
• Provide administrative support to the management staff
• Collects, compiles and analyzes complex and confidential data and information.
• Stays abreast of organization policies and practices, organization operations and personnel.
• Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
• Monitor project(s) progress to ensure compliance with deadlines.
• Create and disseminate various communications & reports.
• Greets scheduled visitors and guests, when needed.
• Effectively communicate with employees, customers, suppliers & others on behalf of senior management.

OTHER DUTIES (Site Specific)

• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as assigned.
• Work overtime as dictated by business whether mandatory or voluntary

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• 3 years’ experience as an Administrative Assistant for Executive Level Management
• Associates Degree or equivalent combination of education and work experience.
• Willing to work evenings and weekends as needed.
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate

Certificates, Licenses, Registrations or Professional Designations

• None

SKILLS, KNOWLEDGE, AND ABILITIES

Computer Skills

• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint)

Language Skills

Mathematical Skills

• Intermediate

Other

• Effective communication skills (all modes) that reflect a high level of professionalism.
• Capable of multitasking and performing general administrative skills.
• Completes work with limited degree of supervision.
• Ability to assess the validity and applicability of previous or similar experiences and evaluate options circumstances that are not covered by procedures.
• Strong business writing skills needed.
• Strong reading and math skills focused attention to detail.

PREFERRED QUALIFICATIONS

• 5-years’ experience as an Administrative Assistant for Executive Level Management

PHYSICAL DEMANDS

Occasionally

Frequently

Constantly

• Walking and Standing

Ability to Lift/Carry and Push/Pull

• Reach above shoulder, reach outward, squat, or kneel.

Other Physical Requirements:

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

For this position, the expected base pay range is $62,400-$78,000 USD Annually. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase . Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail] . If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

What moves you?

At DSV, we move more than goods. We move careers, ambitions and opportunities.

With close to 150,000 colleagues in over 90 countries, we are the global leader in transport and logistics, and it is our people who bring our services and solutions to life every day. From frontline operations to business functions, every role contributes to keeping supply chains flowing and societies running.

Here, you are trusted to take ownership, act on your ideas and make decisions that create real impact. It is a place where people, careers and ideas keep moving forward. We value transparency in how we communicate and collaborate, and we win together by supporting each other, challenging each other and delivering results as a team.

Start here. Go anywhere

This is our promise of movement. A promise that your work matters, your contribution counts, and your career can move as far as your ambition takes it.

If you are looking to make an impact, grow your career and be part of something bigger, DSV is the place to be.