Executive Assistant | Administration | Day | Full-Time

Uf-Healt; St. Augustine South (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

UF Health in Florida is seeking an experienced Executive Secretary to provide advanced secretarial and administrative support to hospital executive management. The role includes confidential matters handling and acting as a private secretary to executives, coordinating workflows and schedules for the executive support team.

The ideal candidate will have strong typing, excellent interpersonal and customer service skills, and the ability to manage multiple tasks with minimal supervision.

Qualifications

• Ability to work with minimal supervision.
• Ability to handle multiple tasks at once.
• Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system.
• Perform shorthand/speedwriting and transcription as required.
• Possess strong interpersonal and customer service skills.

Responsibilities

• Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management.
• Functions as a private secretary and handles confidential matters.
• Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.

Skills

Typing 55-60 wpm

Interpersonal skills

Customer service

Multitasking

Independent work

Shorthand/Speedwriting

Transcription

Education

High School Diploma

AA Degree or Secretarial Certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Functions as a private secretary and handles confidential matters. Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.

Qualifications

Required Education:

• High School Diploma

Preferred Education:

• AA Degree, Secretarial Certification, Medical Terminology Certification. College coursework in secretarial science or business or a combination of bachelor level education and secretarial experience.

Necessary Skills:

• Ability to work with minimal supervision.
• Ability to handle multiple tasks at once.
• Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system.
• Perform shorthand/speedwriting and transcription as required.
• Possess strong interpersonal and customer service skills.

Required Experience:

• 3-5 years at an Executive Assistant Level or experience providing support to Executive Leadership.