Executive Assistant | Administration | Day | Full-Time

UF Health; Saint Augustine (FL); Presencial; USD 54.000 - 75.000; Jornada completa

Descripción de la vacante

UF Health in Saint Augustine, FL is seeking an experienced Executive Assistant to provide advanced secretarial and administrative support to hospital executive management.

You will handle confidential matters, coordinate workflows, and manage schedules for other executive assistants, ensuring smooth operations across the leadership team.

Strong organizational skills, discretion, and proficiency with Microsoft Office are essential; 3–5 years of EA experience preferred.

Formación

• High School Diploma required.
• AA Degree, Secretarial Certification, or Medical Terminology Certification preferred.
• College coursework in secretarial science or business or combination of bachelor level education and secretarial experience.
• 3–5 years at an Executive Assistant level or experience supporting Executive Leadership.
• Proficient with MS Office; skilled in shorthand/speedwriting and transcription.

Responsabilidades

• Provide advanced secretarial and administrative support to hospital executive management.
• Coordinate workflow and schedule of other executive admins; manage time-off, meals and breaks.
• Handle confidential matters with discretion; maintain confidentiality and trust.
• Prepare, edit, and format documents; support communication and scheduling across leadership.

Conocimientos

Minimal supervision

Multitasking

Typing 55–60 wpm

Shorthand & transcription

Interpersonal skills

Educación

High School Diploma

AA Degree / Secretarial Certification / Medical Terminology Certification

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Descripción del empleo

Overview

Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Functions as a private secretary and handles confidential matters. Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.

Qualifications

Required Education:

• High School Diploma

Preferred Education:

• AA Degree, Secretarial Certification, Medical Terminology Certification. College coursework in secretarial science or business or a combination of bachelor level education and secretarial experience.

Necessary Skills:

• Ability to work with minimal supervision.
• Ability to handle multiple tasks at once.
• Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system.
• Perform shorthand/speedwriting and transcription as required.
• Possess strong interpersonal and customer service skills.

Required Experience:

• 3-5 years at an Executive Assistant Level or experience providing support to Executive Leadership.