Executive Assistant/Accounting Clerk

All-Plastics LLC; Kerrville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Paylocity is seeking an Executive Assistant/Accounting Clerk in Kerrville, TX. The role supports data entry for Accounts Receivable and Accounts Payable, coordinates invoice processing, and maintains vendor and customer files.

Responsibilities include assisting HR on onboarding, handling general administrative tasks, and facilitating communications with management and staff.

Qualifications

• 2 years of college preferred in a related field.
• High school diploma or equivalent with accounting experience preferred.

Responsibilities

• Assist with data entry for Accounts Receivable and Accounts Payable.
• Coordinate AP invoices receipt, matching, verification and payment.
• Coordinate AR data entry, invoicing and payment application.
• Maintain historical vendor and customer files.
• Provide general administrative support including mailing, scanning, and copying.
• Answer and screen incoming calls and provide basic information.

Skills

Accounts Receivable

Accounts Payable

Data entry

Excel

Communication

Report generation

Education

2-year college preferred

High school diploma required

Tools

MS Excel

Job description

Description

The principal duties and responsibilities of the Executive Assistant/ Accounting Clerk consist of, but are not limited to, the following:

• Assist with data entry for Accounts Receivables and Accounts Payables while working closely with Controller.


• Coordinates receipt, matching, verification, data entry, and payment of Accounts Payable invoices.


• Coordinates data entry, invoicing, and payment application of Accounts Receivable.


• Maintain historical vendor & customer files.


• Handles recruiting and new hire training, and may assist HR with administration of benefits, payroll, party planning, etc.


• Participate in development and execution of orientation programs and procedures for new employees.


• Maintain a safe and clean reception area, lobby and conference room.


• Answer, screen and forward any incoming phone calls while providing basic information when needed.


• Provides general administrative and clerical support including mailing, scanning, faxing and copying for management; open, sort and distribute incoming correspondence.


• Directs visitors and maintains security by monitoring log book; have guests sign All-Plastics NDA cards.


• Supports Marketing/ Sales department by preparing the conference room for and coordinating customer/ prospect visits.


• Supports Marketing/ Sales department by attending tradeshows or other related events, upon request.


• Create monthly PowerPoint presentations to communicate information to employees through the breakroom TV in accordance with Marketing’s messaging and goals.


• Provides walk-in job applicants with application and sets them up to take the Culture Index and instructs them of next steps.


• Ensures operation of printing equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories.


• Open and distribute mail.


• Verifies appropriateness and distributes Purchase Orders to staff upon request; maintain purchase order log; prepare and process purchase orders for managerial staff; executes duties in manner that protects the company’s financial assets.


• Check inbox at Team Lead desk daily and distribute accordingly.


• Maintain inventory levels weekly of all safety related items and gowning items and order when appropriate to support business goals.


• Provide assistance and support all managers within the organization which could include special projects.


• Various other duties as assigned.

Requirements

EDUCATION:

• Preferred: 2 years of college


• Required: High School Diploma or equivalent with 2+ years’ experience in general accounting, with emphasis in Payables and Receivables.

SKILLS:

• Strong (effective) written and verbal communication skills, exceptional computer skills, with emphasis in spreadsheet and word processing applications.


• Ability to effectively communicate, both orally and written, and interact with people.


• Ability to effectively generate reports from accounting system. Strong Microsoft Excel skills.

PHYSICAL:

• This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.

MENTAL:

• Must be able to read, write and speak English.