Executive Assistant, Academic Affairs & Faculty Leadership

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance

Job summary

Harvard Divinity School is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the Academic Dean and Deans’ offices. The role requires independently managing complex schedules, coordinating governance activities, and liaising with faculty and central offices.

Four-day on-campus presence is expected during the academic year, with hybrid flexibility in summer; strong organizational and communication skills are essential for success in a

Qualifications

• Bachelor’s degree or equivalent experience required.
• Five or more years of progressively responsible administrative experience, preferably supporting senior leadership in higher education.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Visa sponsorship is not available.

Responsibilities

• Provide advanced administrative support to academic leadership, including calendar management, meeting coordination, correspondence, and agendas.
• Track action items and ensure timely follow-up on priorities and initiatives.
• Handle sensitive information with discretion and sound judgment; serve as backup for Dean’s Office.
• Coordinate faculty meetings, Faculty Council meetings, committees, workshops, and governance activities.
• Support data collection, reporting, document preparation, and project tracking.
• Coordinate and execute leadership events, accreditation reviews, Visiting Committee activities, and other events.
• Maintain organized records, assist with budget tracking and expense processing, and support cross-functional collaboration.

Skills

Calendar management

Project coordination

Executive support

Microsoft Office

Communication

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

Harvard Divinity School is seeking an Executive Assistant to provide high-level administrative, operational, and project support to the Academic Dean and Deans’ offices. The role requires independently managing complex schedules, coordinating governance activities, and liaising with faculty and central offices.

Four-day on-campus presence is expected during the academic year, with hybrid flexibility in summer; strong organizational and communication skills are essential for success in a