Executive Assistant - 410560

Atrium; Hamilton (NJ); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Time Off (PTO)

Job summary

Atrium is seeking an Executive Assistant in New Jersey to provide high-level administrative support to senior leadership and assist members and customers with day-to-day inquiries and operational needs.

The role requires exceptional organization, discretion, and communication skills to manage schedules, travel, and cross-functional coordination while delivering superior customer service in a fast-paced environment.

Qualifications

• Experience in administrative support, executive assistance, customer service, or related role.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Oversee senior leaders’ schedules, including appointments, meetings, and travel logistics.
• Draft and format emails, slide decks, reports, and other meeting materials.
• Process and reconcile expenses, monitor approvals, and maintain organized documentation.
• Arrange internal and external meetings and ensure follow-up on assigned tasks.
• Review and route incoming calls, emails, and messages to appropriate contacts.
• Manage sensitive information with a high level of discretion and professionalism.
• Support day-to-day office activities and assist with ad hoc initiatives and projects.
• Address member inquiries via phone and email with a calm, courteous, and solution-focused approach.
• Provide assistance with order status, account details, and use of internal systems or platforms.
• Partner with cross-functional teams to resolve issues and keep stakeholders informed.
• Log incoming requests, monitor open items, and ensure timely completion.
• Identify complex or high-priority concerns and elevate them to the appropriate team or leader.

Skills

Administrative support

Customer service

Communication skills

Organizational skills

Education

Bachelor's degree

Job description

Client Overview

Our client is a growing manufacturing organization specializing in wholesale distribution. They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs.

Salary/Hourly Rate

$55k

Position Overview

The Executive Assistant combines administrative support for senior leadership with day-to-day assistance for members and customers. This role requires a highly organized professional who can manage executive priorities, support office operations, and deliver exceptional customer service while maintaining a high level of professionalism and discretion.

Responsibilities Of The Executive Assistant

• Oversee senior leaders’ schedules, including appointments, meetings, and travel logistics.
• Draft and format emails, slide decks, reports, and other meeting materials.
• Process and reconcile expenses, monitor approvals, and maintain organized documentation.
• Arrange internal and external meetings and ensure follow-up on assigned tasks.
• Review and route incoming calls, emails, and messages to appropriate contacts.
• Manage sensitive information with a high level of discretion and professionalism.
• Support day-to-day office activities and assist with ad hoc initiatives and projects.
• Address member inquiries via phone and email with a calm, courteous, and solution-focused approach.
• Provide assistance with order status, account details, and use of internal systems or platforms.
• Partner with cross-functional teams to resolve issues and keep stakeholders informed.
• Log incoming requests, monitor open items, and ensure timely completion.
• Identify complex or high-priority concerns and elevate them to the appropriate team or leader.

Required Experience/Skills For The Executive Assistant

• Previous experience in administrative support, executive assistance, customer service, or a related role.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Preferred Experience/Skills For The Executive Assistant

• Experience in wholesale or distribution.

Education Requirements

• Bachelor’s degree preferred.

Benefits

• Medical.
• Dental.
• Vision.
• 401(k).
• Paid Time Off (PTO).