Executive Assistant

Atrium Staffing LLC; Hamilton (NJ); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Time Off (PTO)

Job summary

Atrium Staffing LLC in Hamilton, NJ is seeking an Executive Assistant to provide high-level administrative support to senior leadership and assist members and customers with day-to-day inquiries and operational needs.

The role requires calendar management, travel coordination, expense processing, and professional communication, all while maintaining discretion and cross-functional collaboration.

Qualifications

• Minimum experience in administrative support or executive assistance.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.

Responsibilities

• Oversee executives' schedules, meetings, travel logistics, and priorities.
• Draft emails, slide decks, and meeting materials.
• Process and reconcile expenses and maintain documentation.
• Arrange internal and external meetings and track followups.
• Route calls and emails to the appropriate contacts with professionalism.
• Handle sensitive information with discretion.
• Support day-to-day office activities and ad hoc projects.
• Assist members and customers with inquiries via phone and email.
• Provide account status support and use of internal systems.
• Collaborate with cross-functional teams to resolve issues.
• Log requests, monitor open items, and ensure timely completion.
• Escalate high-priority concerns when needed.

Skills

Administrative support

Customer service

Written and verbal communication

Organizational skills

Education

Bachelor's degree

Job description

Client Overview:

Our client is a growing manufacturing organization specializing in wholesale distribution. They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs.

Salary/Hourly Rate:

$55k

Position Overview:

The Executive Assistant combines administrative support for senior leadership with day-to-day assistance for members and customers. This role requires a highly organized professional who can manage executive priorities, support office operations, and deliver exceptional customer service while maintaining a high level of professionalism and discretion.

Responsibilities of the Executive Assistant:

• Oversee senior leaders’ schedules, including appointments, meetings, and travel logistics.
• Draft and format emails, slide decks, reports, and other meeting materials.
• Process and reconcile expenses, monitor approvals, and maintain organized documentation.
• Arrange internal and external meetings and ensure follow-up on assigned tasks.
• Review and route incoming calls, emails, and messages to appropriate contacts.
• Manage sensitive information with a high level of discretion and professionalism.
• Support day-to-day office activities and assist with ad hoc initiatives and projects.
• Address member inquiries via phone and email with a calm, courteous, and solution-focused approach.
• Provide assistance with order status, account details, and use of internal systems or platforms.
• Partner with cross-functional teams to resolve issues and keep stakeholders informed.
• Log incoming requests, monitor open items, and ensure timely completion.
• Identify complex or high-priority concerns and escalte them to the appropriate team or leader.

Required Experience/Skills for the Executive Assistant:

• Previous experience in administrative support, executive assistance, customer service, or a related role.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Preferred Experience/Skills for the Executive Assistant:

• Experience in wholesale or distribution.

Education Requirements:

• Bachelor’s degree preferred.

Benefits:

• Medical.
• Dental.
• Vision.
• 401(k).
• Paid Time Off (PTO).