Executive Assistant 1, Administration-BHM, FT, 8:30A-5P

Baptist Health; Miami (FL); On-site; USD 33,000 - 41,000; Full time

Job summary

Baptist Health is seeking an Executive Assistant 1 to perform executive clerical and administrative work under the supervision of a VP/COO or equivalent. The role requires advanced clerical duties, knowledge of policies, and independent judgment in handling confidential information.

Responsibilities include coordinating conferences, answering inquiries, transcribing dictation, drafting correspondence, and compiling data for special reports while supporting a high-level executive team.

Qualifications

• High School Diploma or GED required.
• Associates degree preferred.
• Clerical/administrative experience required.
• Advanced computer knowledge, including MS Office Tools and Internet.
• Ability to operate office equipment (copiers, fax machines, printers).
• Strong written and verbal communication; maintain confidentiality.
• Minimum 3 years experience.

Responsibilities

• Arrange and attend conferences and meetings.
• Answer inquiries and transcribe dictation.
• Compose and type correspondence; perform research for reports.
• Relieve supervisor of administrative details with independent judgment.
• Maintain knowledge of policies and procedures for the entity.

Skills

Written Verbal communication

Confidentiality

Office equipment operation

Education

High School Diploma or GED

Associates degree preferred

Tools

MS Office Tools

Internet

Job description

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centres, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centres of excellence in cancer, cardiovascular care, orthopaedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 26 years, we’ve been named one of Fortune’s 100 Best Companies to Work For, and in the 2025-2026 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 63 high-performing honours.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact – because when it comes to caring for people, we’re all in.

Benefits

At Baptist Health, we’re committed to supporting our employees at every stage of their journey, both personally and professionally. Our approach is rooted in a “grow our own” philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including:

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement
• And so much more

Together, these benefits and others reflect our commitment to caring for our people, so they can build fulfilling careers with us while making a meaningful impact every day.

Description

The Executive Assistant 1 is executive clerical and related administrative work reporting to a Entity VP/COO, Corp Functional VP, or Foundation VP. Employees in this position perform a variety of complex clerical, administrative and special projects related work to the entity where they are assigned. Emphasis of the work is on the performance of advanced clerical duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typical include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Employees utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical duties and for attainment of desired goals and objectives. Estimated pay range for this position is $23.67 - $30.06 / hour depending on experience.

Qualifications

Degrees:

• High School Diploma or GED

Additional Qualifications

• Associates degree preferred.
• Clerical/administrative experience.
• Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.
• Ability to operate office equipment (i.
• e.
• copiers, fax machines, printers etc.
• ) Work requires written and verbal communication skills.
• General knowledge of company policies, practices and operations.
• Must be able to maintain confidentiality.

Minimum Required Experience: 3 Years

EOE, including disability/vets