Business Support Coordinator, Coral Gables Outpatient Services, FT, 8:30A-5P

Baptist Health; Coral Gables (FL); On-site; USD 27,000 - 34,000; Full time

Job summary

Baptist Health is seeking a coordinator to manage staffing schedules, payroll, inventory, licenses, and regulatory reporting across two or more business units. You will support patient, staff, physician, and visitor experiences while coordinating life safety and training programs.

Minimum 4 years of administrative experience is required; an AA degree is expected with a preference for a Bachelor's degree or active pursuit.

Qualifications

• Associates degree required; Bachelor's degree preferred.
• AA or pursuing Bachelor's degree with 60+ credits completed.
• Bachelor's degree preferred and/or related work experience.
• Administrative experience is required.
• Advanced computer knowledge including PowerPoint, MS Office and Excel.

Responsibilities

• Create and maintain staffing schedules.
• Manage payroll and related reporting.
• Inventory management and license maintenance.
• Coordinate service, clinical quality and financial data reporting.

Skills

Administrative experience

Communication skills

Interpersonal skills

Multitasking

Planning

Critical thinking

Independent thinking

Regulatory experience (healthcare)

Education

Associate degree

Bachelor's degree preferred

Pursuing Bachelor's degree (60+ credits)

Tools

PowerPoint

MS Office

Excel

Job description

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 26 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2025-2026 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 63 high-performing honors.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact – because when it comes to caring for people, we're all in.

Benefits

At Baptist Health, we’re committed to supporting our employees at every stage of their journey, both personally and professionally. Our approach is rooted in a “grow our own” philosophy, designed to help our team members build meaningful, long‑term careers with us, supported by benefits that make a real difference, including:

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement
• And so much more

Together, these benefits and others reflect our commitment to caring for our people, so they can build fulfilling careers with us while making a meaningful impact every day.

Description

Responsible for key business functions for two or more business units including creating and maintaining staffing schedules, managing payroll, inventory management, maintenance of business licenses, managing and reporting service, clinical quality and financial data. Coordinates key functions which impact patient, staff, physician, and visitor‘s experience. Uses effective communication skills to provide support in disseminating information and assisting with education of staff. Supports operational initiatives and projects providing regular informational reports, analysis and organizing data. Coordinates Life Safety, Environment of Care programs to ensure safety of staff, patients and visitors and to ensure regulatory compliance with local, state and federal regulations. Coordinates disaster drills and training. Works collaboratively with Safety Officer as needed. Responsible for supporting multiple leaders, departments and or more than one business line. (Diagnostic, Urgent Care, Express Care, Sleep Centers and ASCs) which may require routine travel to BHSF locations and other duties as assigned. Specific to BOS.

Estimated pay range for this position is $19.25 - $24.45 / hour depending on experience.

Qualifications

Degrees:

• Associates.

Additional Qualifications

• AA or if candidate is actively working towards Bachelor‘s degree, 60 or more equivalent credits completed.
• Bachelors degree preferred and/or a combination of relative work experience preferred.
• Administrative experience.
• Advance computer knowledge including Power Point, MS Office and Excel.
• Ability to operate office equipment and expand knowledge and learn new software.
• Excellent verbal and written communication and interpersonal skills.
• Must be skilled in multi-tasking, planning, critical and independent thinking.
• Able to achieve results through influencing and able to maximize efficiencies while supporting fast pace work environment which may include multiple locations and leaders.
• Experience with healthcare regulatory agencies preferred.

Minimum Required Experience: 4 Years

EOE, including disability/vets