Executive Assistant

Valley Health; Winchester (VA); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Zero-Deductible Health Plan

Dental and vision insurance

Generous Paid Time Off

Tuition Assistance

Retirement Savings Match

Employee Assistance Program

Healthy U wellness program

Health Savings Account

Job summary

Valley Health is seeking an Executive Assistant to provide high-level support to our senior leaders in the Winchester area. You will manage calendars, arrange travel, screen visitors, and ensure smooth day-to-day operations across the executive suite.

The role requires 3–5 years of executive support experience, strong organization, and discretion with confidential information. A supportive, customer-focused mindset will help you thrive in our team-driven environment.

Qualifications

• Minimum 3–5 years of experience supporting executive administration.
• Strong organizational and interpersonal skills.
• Ability to handle confidential information and sensitive data.

Responsibilities

• Provide high-level administrative support to company leaders and manage calendars, meetings, itineraries, and transportation.
• Screen visitors and determine required level of support while delivering professional customer service.
• Train administrative staff on Valley Health policies and best practices.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Multi-tasking

Confidentiality

Travel arrangements

Education

High School Diploma

Associate Degree preferred

Tools

Microsoft Office

Document management systems

Video conferencing systems

Job description

As one of the nation's Top 15 Health Systems, recognized by Premier and Modern Healthcare, Valley Health is a place where excellence, compassion, and purpose come together. This distinction reflects our commitment to exceptional patient care, clinical quality, and the caregivers who make it all possible.

Department

ADMINISTRATION - 158311

Worker Sub Type

Regular

Pay Range

$21.04 - $31.57

Job Description

Executive Assistant provides high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. Executive Assistant keeps the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices.

An executive assistant within Valley Health System Corporate offices reports directly into the executive/s with a dotted line into the Director, Office of the CEO and Governance for orientation/onboarding, office coordination, and procedural matters.

Education

High School Diploma required

Associate Degree preferred

Experience

Minimum 3 - 5 years of experience supporting administration at the executive level required

Qualifications

• Knowledge of administrative services
• Strong organizational and interpersonal skills
• Ability to determine appropriate course of action in more complex situations
• Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of workAbility to maintain confidentiality of all medical, financial, and other information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, both orally and in writing
• Ability to handle difficult situations involving customers, physicians, or others in a professional manner
• Demonstrated experience working with multiple technology systems including document management systems, Microsoft products (e.g., Excel, PowerPoint) video conferencing system, etc.

FLSA Classification

Non-exempt

Physical Demands

6 A Customer Service

Benefits

At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include:

• A Zero-Deductible Health Plan
• Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• A Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program

Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.

To see the full scale of what we offer, visit valleyhealthbenefits.com.