Executive Assistant

DawnLand Creative; Whitefish (MT); Remote; USD 60,000 - 80,000; Part time

Job summary

DawnLand Creative is seeking a Part-Time Executive Assistant to support its Chief Marketing Officer and President. This high-trust role requires exceptional organizational skills and the ability to manage calendars and prioritize tasks in a fast-paced environment. Ideal candidates should thrive under pressure and possess strong communication skills. Residents of Whitefish, Kalispell, or Missoula, Montana, are strongly preferred.

Qualifications

• 2+ years experience as an Executive Assistant, Project Coordinator, or Operations Lead.
• Mastery of calendar management tools, project management platforms, and communication tools.
• Excellent written and verbal communication skills.

Responsibilities

• Proactively manage and align daily schedules for the CMO and President.
• Coordinate internal and external meetings and prepare daily briefings.
• Maintain confidentiality and discretion in handling sensitive matters.

Skills

Time Management

Communication

Attention to Detail

Tools

Google Calendar

Asana

Slack

Gmail

Job description

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Executive Assistant to the Executive Team

Location: Remote (MST strongly preferred; ideal candidates are based in Whitefish, Kalispell, or Missoula, MT)

Job Type: Part-Time (with potential to grow into Full-Time)

Compensation: Based on experience

About Us

We are a fast-growing creative agency built on the energy of high-impact storytelling, tight deadlines, and world-class client partnerships. As we expand, we are looking for an exceptional Executive Assistant to support our Chief Marketing Officer and President—someone who thrives in fast-paced environments, is relentlessly organized, and understands the rhythm of work-life integration at the executive level.

Position Summary

This is not just a support role—it’s a high-trust partnership. You’ll be the right hand to two key executives, helping ensure that each day is optimized before it even begins. Your core responsibility is to drive proactive calendar management, coordinate across priorities, and create time where there is none. From coordinating meetings to chasing conflicts and managing travel and personal commitments, you’ll ensure the CMO and President are in sync and able to operate at their highest level.

Key Responsibilities

·Proactively manage and align daily schedules for the CMO and President, ensuring each day is conflict-free and fully optimized before 9:00 AM MST

·Act as a driver, not just support—owning schedule flow, anticipating conflicts, and managing all follow-ups, reschedules, and time blocks

·Keep both professional and personal calendars fully integrated, including family, travel, downtime, and recovery needs

·Coordinate internal and external meetings, client engagements, creative deadlines, and team syncs, ensuring no overlap or missed opportunities

·Prepare early morning daily briefings and agendas to align both executives on what's ahead

·Chase down loose ends and ensure all tasks, action items, and responses are accounted for in Asana

·Serve as the communication liaison between executives and internal/external stakeholders

·Book travel, coordinate logistics, and manage personal errands and to-dos when needed

·Maintain confidentiality and discretion in handling sensitive personal and business matters

·Bring clarity and calm to the chaos of a growing agency—especially when timelines compress or priorities shift

Requirements

·2+ years experience as an Executive Assistant, Project Coordinator, or Operations Lead in a fast-paced business or creative environment

·Mastery of calendar management tools (Google Calendar), project management platforms (Asana), and communication tools (Slack, Gmail)

·Exceptional time management and prioritization skills

·Unwavering attention to detail and a deep understanding of how to protect and create executive time

·Comfortable working with early-morning check-ins to ensure schedules are set and running smoothly

·Self-starter with a proactive mindset—always planning ahead, not reacting

·Excellent written and verbal communication skills

·Proven ability to maintain discretion and confidentiality

·Based in MST time zone with strong preference for candidates in Whitefish, Kalispell, or Missoula, Montana

Preferred Qualifications

·Experience supporting multiple executives simultaneously

·Familiarity with agency or startup cultures where priorities shift quickly

·A calm, grounded, resourceful presence—especially under pressure

·Ability to balance strategic thinking with task-level execution

Why Join Us?

This role is a gateway to becoming a critical member of the leadership rhythm. You’ll help unlock the potential of two executives leading the company through its next phase of growth. If you love being the person who keeps the day running, keeps things from falling through the cracks, and solves time before it becomes a problem, you’ll thrive here.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Marketing Services

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