Executive Assistant

Insight Global; West Palm Beach (FL); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

Insight Global is seeking a highly experienced Executive Assistant to support a CEO in a healthcare/senior living environment. The role manages confidential communications, coordinates with board members and donors, and ensures seamless day-to-day operations in a high-stakes setting.

The candidate brings 8+ years of senior EA experience, exceptional written and verbal communication, and a proven ability to handle complex schedules with discretion and professionalism.

Qualifications

• Minimum 8 years of experience as a senior executive assistant, preferably supporting a CEO.
• Strong written and verbal communication skills.
• Experience in healthcare or senior living environments is strongly preferred.

Responsibilities

• Serve as the right hand to the CEO, handling a wide range of administrative tasks.
• Manage confidential communications, including calls, emails, and memo drafting.
• Coordinate materials for board meetings, donor engagements, and executive presentations.
• Act as liaison between the CEO and internal/external stakeholders, including board members and donors.
• De-escalate sensitive situations with professionalism and discretion.
• Maintain high availability and occasional extended hours.
• Ensure accuracy and attention to detail in communications and scheduling.
• Ask thoughtful questions to clarify expectations and avoid errors.
• Represent the CEO and organization with tact and polish.

Skills

Senior executive assistant

CEO support experience

Board and donor coordination

High-level communications

Job description

Base pay range

$100,000.00/yr - $130,000.00/yr

Position Summary

A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications, coordinating with board members and donors, and ensuring the CEO's day-to-day operations run smoothly. The ideal candidate is a seasoned professional with a strong background in executive support, particularly in healthcare or senior living environments, and thrives in high-touch, high-stakes settings.

Key Responsibilities

• Serve as the right hand to the CEO, managing a wide range of administrative and executive support tasks.
• Handle confidential communications, including fielding phone calls, emails, and drafting memos.
• Coordinate and prepare materials for board meetings, donor engagements, and executive presentations.
• Act as a liaison between the CEO and internal/external stakeholders, including board members, donors, and senior leadership.
• De-escalate sensitive situations with professionalism and discretion.
• Maintain a high level of availability and responsiveness, including occasional extended hours.
• Ensure accuracy and attention to detail in all communications and scheduling.
• Ask thoughtful questions to clarify expectations and avoid errors.
• Represent the CEO and the organization with grace, tact, and polish.

Qualifications

• Minimum of 8 years of experience as a senior executive assistant, preferably supporting a CEO.
• Prior experience in healthcare, senior living, or related industries strongly preferred.
• Exceptional written and verbal communication skills.
• Proven ability to manage complex schedules, prioritize tasks, and maintain confidentiality.
• Strong interpersonal skills and a team-oriented mindset.
• Experience working with high-level donors and board members.
• Highly organized, detail-oriented, and proactive.
• Comfortable working in a fast-paced, high-demand environment.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care

Benefits

• Medical insurance
• Vision insurance
• 401(k)