Executive Assistant

Urshan University; Wentzville (MO); On-site; USD 38,000 - 57,000; Full time

Benefits offered by this job

Retirement benefits

Medical insurance

Dental insurance

Vision insurance

FSA

Vacation

Sick leave

Paid holidays

Job summary

Urshan University in Wentzville, MO offers a role supporting the Executive Vice President with administrative oversight across departments. The position manages calendars, travel, meetings, and communications, while coordinating reports and board-related updates.

The ideal candidate holds a Bachelor's degree (preferred) with strong administrative and interpersonal skills, high attention to detail, and proficiency in Google Suite, MS Office, and PDF tools.

Qualifications

• Bachelor's degree preferred.
• Strong administrative skills.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Experience in project coordination or administration is a plus.

Responsibilities

• Provides support on administrative systems, projects, policies, procedures, and events.
• Manages the executive vice president’s calendar, meetings, travel, and event arrangements.
• Facilitates external communication and customer relations.
• Produces administrative communications and updates for boards, catalogs, and websites.
• Coordinates with departments to provide administrative consultation and reports.
• Oversees document room and board-related logistics.

Skills

Administrative skills

Attention to detail

Project management

People-oriented

Interpersonal skills

Communication skills

Administrative writing

Adaptability

Computer and internet research

Google Suite

Microsoft Office

Adobe Acrobat

Visual design aptitude

Multitasking

Confidential matters

Education

Bachelor's degree, preferred

Tools

Google Suite

Microsoft Office

Adobe Acrobat

Job description

Job Details: Job Location: Wentzville, MO 63385, Position Type: Full Time, Salary Range: $38,221.34 - $56,567.59 Salary, Job Category: Administration, Benefits Offered: Retirement, medical, dental, vision, FSA, vacation, sick, and paid holidays. The assistant to the executive vice president performs administrative duties for executive management of all departments.

DUTIES AND RESPONSIBILITIES

• Provides support on administrative systems, projects, policies, procedures, and events.
• Strategic Planning
• Budgets and all financial paperwork related to accomplishing administrative tasks (PO, receipts, reimbursement forms, etc.)
• Minutes
• OEE
• Facilitates external communication and customer relations.
• Manages the executive vice president’s calendar, meetings, travel, and event arrangements.
• Produces administrative communication pieces and manages the publication of administrative updates (board list changes, admin information on websites or catalogs/handbooks).
• Coordinates with other departments to provide administrative consultation and information, train support staff, prepare and collect reports, analyze data, and identify solutions.
• Maintains the Urshan System Documents Room.
• Oversees the 3-year calendar planning process.
• Assists the EVP with logistics of the Urshan Board of Directors meetings, accommodations, and reports.
• Assists the EVP with logistics of any site visits and accommodations.
• Serves as the primary liaison for out-of-town guests, coordinating communication, accommodations, logistics, and overall guest experience.
• Provides seasonal administrative and operational support to the Development Office, assisting with executive-level communication, coordination, and special projects, as needed.
• Provides direct personal support to the Executive Vice President, including transportation coordination, airport transfers, travel-related needs, personal errands, and day-to-day logistical support.
• Oversees the design, creation, and update of campus signage.

Qualifications

• Bachelor's degree, preferred
• Strong administrative skills.
• Strong attention to detail.
• Project management experience is preferred.
• Must be people-oriented.
• Excellent interpersonal skills.
• Excellent communication skills and ability to communicate effectively with diverse groups of people.
• Excellent administrative writing skills.
• Adaptability in fast-paced environment.
• Strong computer and internet research skills.
• Proficiency with the major Google Suite applications, Microsoft Office applications (Word and Excel, in particular), and Adobe Acrobat (or any PDF reading and editing application).
• Preferred aptitude for visual design (i.e., an eye for producing materials and projects that are visually appealing and provide attention to detail).
• Flexible mindset.
• Must be comfortable with multitasking and handling immediate needs as they arise.
• Ability to work with all levels of internal management and staff, as well as outside clients and vendors
• Sensitivity to confidential matters is required.