Executive Assistant

Gallup; Washington (District of Columbia); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Benefits package (medical, dental, etc

401(k) with company match

Mass transit reimbursement

On-site in Washington, D.C.

Job summary

Gallup seeks an executive assistant to be the operational extension of a senior leader, protecting time, moving decisions, and strengthening business outcomes across clients, partners and global priorities. This role goes beyond calendar management; you’ll anticipate needs, follow up until answers land, and equip the executive to make every interaction count.

Proactive, accountable and comfortable with ambiguity?

Qualifications

• Requires 4+ years supporting senior executives in client-facing environment.
• Demonstrated success managing complex executive calendars and stakeholder relationships.
• Strong written and verbal communication; ability to draft polished exec/client correspondence.
• Exhibits discretion, good judgment, and handling of sensitive information.
• Experience with CRM systems, Microsoft Office suite, and collaboration tools.
• Experience using AI tools to boost productivity and prep executive materials is preferred.

Responsibilities

• Own the executive calendar across clients, prospects and priorities across time zones.
• Strengthen relationships with clients, partners and internal stakeholders while preserving context and momentum.
• Track commitments, follow up, and ensure important work moves forward without stalls.
• Prepare executives for meetings with research, agendas and background materials.
• Coordinate complex logistics including domestic and international travel and events.
• Translate priorities into actions; coordinate people and resources to completion.
• Support business development by maintaining CRM records and producing polished proposals/presentations.
• Exercise discretion and represent Gallup professionally in all interactions.

Skills

Executive support

CRM experience

AI tools usage

Communication skills

Project coordination

Tools

Outlook

Word

Excel

PowerPoint

Teams

CRM systems

Job description

You’re one step ahead, preparing the executive for what matters most.

As an executive assistant at Gallup, you’ll be the operational extension of a senior leader whose work moves quickly across clients, internal partners and global priorities. This is a highly visible partnership where you’ll protect executive time, keep key decisions moving and directly strengthen business outcomes.

This role goes beyond calendar management. You’ll use judgment to read each situation, anticipate what’s next, follow up until answers land and equip your executive to make every interaction count.

Proactive, accountable and comfortable with ambiguity?

What You’ll Do

• Own the executive calendar: Align time with client, prospect and business priorities across competing demands, multiple time zones and shifting circumstances


• Strengthen key relationships: Deliver a polished experience for clients, prospects, internal partners and other influential stakeholders while keeping context and momentum intact


• Keep decisions moving: Track commitments, follow up respectfully and make sure important work never stalls


• Prepare the executive to succeed: Research business, client and global context ahead of meetings and travel, and then build agendas, briefings and background materials


• Coordinate complex logistics: Manage domestic and international travel, in-office meetings and executive hospitality with discretion and a high standard of service


• Drive executive-level projects: Translate priorities into clear actions, coordinate people and resources, and carry work through completion


• Support business development: Maintain accurate CRM records, produce polished proposals and presentations, and follow through on executive commitments


• Exercise discretion: Handle confidential information with maturity and represent Gallup with professionalism

Who We Want

• Proactive integrators who anticipate needs, connect seemingly separate priorities and create structure from incomplete information before problems require executive intervention


• Persistent partners who respectfully pursue answers, prompt action and maintain momentum while bringing warmth and flexibility to every interaction


• Decisive thinkers who naturally discern the context behind requests, distinguish urgent from important and confidently adapt plans when business priorities shift


• Intellectually curious advisers who stay informed on global issues and current events, anticipate the context surrounding high-level engagements, and equip executives with relevant insights and perspectives


• Sophisticated relationship builders who adapt to different personalities, build credibility with senior leaders and external stakeholders, and exercise exceptional discretion in high-profile environments

What You Need

• At least four years of experience supporting senior executives in a complex, client‑facing professional environment required


• Demonstrated success managing complex executive calendars, competing priorities, projects and senior stakeholder relationships required


• Strong written and verbal communication skills, with the proven ability to draft polished executive and client‑facing correspondence required


• Strong discretion, sound judgment and experience handling sensitive information required


• Experience using CRM systems, Microsoft Outlook, Word, Excel, PowerPoint and Teams required


• Experience using AI tools to increase productivity, synthesize information and support executive preparation preferred


• Experience preparing executive briefing materials, supporting business‑development activities, or coordinating high‑level domestic and international engagements preferred


• Experience supporting senior leaders in professional services, financial services, government, public affairs or another high‑profile professional environment preferred


• A commitment to working on‑site at Gallup’s Washington, D.C., office five days per week with schedule flexibility aligned to executive and client needs required


• Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship

What You’ll Experience

• Mission‑driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.


• An empowering culture:Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.


• Learning and development:Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo.


• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.


• A vibrant workplace: Enjoy access to exciting public‑facing events and our hub for thought leadership in our global headquarters in Washington, D.C., nestled in the nation’s capital and steps away from the National Mall and other historic landmarks.

About Gallup

At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup .

Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; mass transit reimbursement; family‑building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated hourly range of $38-$42 for this role. Hourly pay is based on a variety of factors, including an individual’s education, experience and skills.

Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law.

To review Gallup’s Privacy Statement, please click this link: https://www.gallup.com/privacy . This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

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As set forth in Gallup’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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