Executive Assistant

Vets Hired; Washington (District of Columbia); Sur place; USD 70 000 - 90 000; Plein temps

Résumé du poste

Vets Hired is seeking an Executive Assistant in Washington, DC to provide high-level administrative support to senior leaders in a fast-paced newsroom and office environment.

You will manage complex calendars, schedule meetings and travel, handle confidential matters, and prepare materials for leadership. Strong written communication and advanced Microsoft Office skills are essential.

Qualifications

• College degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level office environment preferred.
• Demonstrated ability to well-represent executives through follow-through skills and sound judgment.
• Knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with attention to detail.
• Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs, email, Internet, and database management software.
• Ability to work independently and in a team, manage multiple projects, and prioritize tasks.
• Ability to work unconventional hours, at times with little or no notice, in a breaking news environment.
• BA/BS (4-Year College / University Degree).

Responsabilités

• Provide ongoing, high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Provide additional support to executive leadership as needed.
• Schedule and coordinate meetings and events, book travel, and manage expense reports.
• Manage communications, invitations, and meetings.
• Maintain departmental files including monthly finance statements, previous budgets, etc.
• Assist with meeting materials and presentations.
• Manage matters with discretion.
• Serve as liaison to staff.
• Serve as the go-to person for staff needs.
• Work and partner with other departments such as IT, facilities, and mailroom to resolve issues.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties, including: ordering meals for staff for special events; ordering office supplies; maintaining updates to staff phone lists; performing other administrative work to ensure the smooth operation of a busy newsroom and office.

Connaissances

Calendar management

Communication skills

Discretion

Independent and team work

Formation

BA/BS degree

Outils

Microsoft Office

Description du poste

Job Description

Job Description

Job Description

Job Summary

The Executive Assistant provides ongoing, high-level and complex administrative support, including managing the schedules and expenses of senior executives.

Key Responsibilities

• Provide ongoing, high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Provide additional support to executive leadership as needed.
• Schedule and coordinate meetings and events, book travel, and manage expense reports.
• Manage communications, invitations, and meetings.
• Maintain departmental files including monthly finance statements, previous budgets, etc.
• Assist with meeting materials and presentations.
• Manage matters with discretion.
• Serve as liaison to staff.
• Serve as the go-to person for staff needs.
• Work and partner with other departments such as IT, facilities, and mailroom to resolve issues.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties, including:
  • Ordering meals for staff for special events.
  • Ordering office supplies.
  • Maintaining updates to staff phone lists.
  • Performing other administrative work to ensure the smooth operation of a busy newsroom and office.

Required Qualifications

• College degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level office environment preferred.
• Demonstrated ability to well-represent executives through strong follow-through skills and sound judgment.
• Demonstrated knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with careful attention to detail.
• Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs, email, Internet, and database management software.
• Ability to work independently and in a team environment, manage multiple projects simultaneously, and prioritize tasks.
• Ability to work unconventional hours, at times with little or no notice, in a breaking news environment.
• BA/BS (4-Year College / University Degree).