Executive Assistant

Fm Talent Source; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

Fm Talent Source seeks an Executive Assistant to provide high-level support to senior Government leaders in Washington, DC. Responsibilities include managing calendars, coordinating meetings and travel, and preparing briefing materials and reports.

The role requires extensive executive-support experience, a strong grasp of MS Office and SharePoint, and the ability to handle confidential information with professionalism. A security clearance is required for the contract.

Qualifications

• Bachelor’s degree or seven years of qualifying experience in lieu of the degree.
• Minimum three years of executive-support experience.
• Bachelor’s degree or 10 years of qualifying experience in lieu of the degree.
• Minimum six years of executive-support experience.
• Bachelor’s degree or 13 years of qualifying experience in lieu of the degree.
• Minimum nine years of executive-support experience.
• Experience with editorial review, Microsoft Office, SharePoint, and executive administrative support.

Responsibilities

• Manage executive calendars, schedules, appointments, and priorities.
• Coordinate meetings, conferences, travel, and special events.
• Prepare agendas, briefing materials, presentations, correspondence, and reports.
• Track taskers, decisions, action items, deadlines, and leadership priorities.
• Review and format documents for accuracy and compliance with Department standards.
• Support records management, document control, and SharePoint activities.
• Coordinate with internal and external stakeholders on behalf of supported leadership.
• Maintain confidential and sensitive information appropriately.
• Support administrative projects, financial tracking, and operational reporting as assigned.
• Maintain professional communication and customer service across all interactions.

Education

Bachelor’s degree or 7 years of qualifying experience in lieu of the degree

Minimum three years of executive-support experience

Bachelor’s degree or 10 years of qualifying experience in lieu of the degree

Minimum six years of executive-support experience

Bachelor’s degree or 13 years of qualifying experience in lieu of the degree

Minimum nine years of executive-support experience

Experience with editorial review, Microsoft Office, SharePoint, and executive administrative support

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Non-SCA, Full-time Washington, DC, US

2 days ago Requisition ID: 1780

Salary Range: $1.00 To $1.00 Annually

Position Type: Full-Time
Employment Status: Contingent Upon Contract Award
Location: Washington, DC
Security Requirement: Active Secret clearance required before contract performance

Position Summary

The Executive Support Specialist will provide responsive, accurate, and professional support to senior Government leaders. Assignments may align to the Executive Assistant I, II, or III level or the Staff Assistant category based on the complexity of the office and the candidate’s qualifications.

Key Responsibilities

• Manage executive calendars, schedules, appointments, and priorities.
• Coordinate meetings, conferences, travel, and special events.
• Prepare agendas, briefing materials, presentations, correspondence, and reports.
• Track taskers, decisions, action items, deadlines, and leadership priorities.
• Review and format documents for accuracy and compliance with Department standards.
• Support records management, document control, and SharePoint activities.
• Coordinate with internal and external stakeholders on behalf of supported leadership.
• Maintain confidential and sensitive information appropriately.
• Support administrative projects, financial tracking, and operational reporting as assigned.
• Maintain professional communication and customer service across all interactions.

Required Qualifications

Qualifications vary by assigned contract level:

• Bachelor’s degree or seven years of qualifying experience in lieu of the degree.
• Minimum three years of executive-support experience.
• Bachelor’s degree or 10 years of qualifying experience in lieu of the degree.
• Minimum six years of executive-support experience.
• Bachelor’s degree or 13 years of qualifying experience in lieu of the degree.
• Minimum nine years of executive-support experience.

Staff Assistant

• Minimum two years of related experience.
• Experience with editorial review, Microsoft Office, SharePoint, and executive administrative support.

All Levels

• Strong organizational, written, verbal, and customer-service skills.
• Proficiency with Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

Preferred Qualifications

• Experience supporting Senior Executive Service leaders, Deputy Assistant Secretaries, Managing Directors, Executive Directors, or equivalent senior leadership.
• Department of State, Foreign Affairs, Bureau of Consular Affairs, or other federal-headquarters experience.
• Familiarity with Department of State document-clearance and executive-correspondence processes.
• Experience preparing executive briefings, presentations, decision memoranda, and formal correspondence.
• Advanced calendar, travel, meeting, and event-management experience.
• Strong records-management, document-control, and SharePoint experience.
• Experience supporting multiple senior leaders or high-tempo executive offices.
• Recent Department of State experience or an active Department of State security determination.

Compensation Range: The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.