Executive Assistant

JCTM, LLC; Washington (District of Columbia); On-site; USD 85,000 - 97,000; Full time

Job summary

JCTM, LLC is seeking a Senior Executive Service (SES) Level Executive Assistant at the Washington Navy Yard to enable high‑level decision‑making and strategic coordination across the Navy’s SSP.

You will support senior government executives with expert administrative, operational, and project coordination services, manage secure communications, calendar control, and prepare correspondence and documentation.

Qualifications

• 6+ years of administrative experience including records maintenance and document handling.
• Proficient with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience supporting SES or executive personnel.
• Ability to work independently with confidential executive-level information.
• Professional judgment and initiative.

Responsibilities

• Coordinate mandatory trainings (DTS, SMARTS, SEAS) and certify completion.
• Arrange Defense Travel System travel per Navy policy.
• Manage secure and classified/unclassified document workflows.
• Design tracking systems for high-priority initiatives and ensure timely delivery.
• Prepare technical documentation and executive presentations.
• Coordinate high-level meetings, VTCs, and events, including agendas and minutes.
• Manage leadership calendars with scheduling authority.
• Compose and deliver high-level correspondence and reporting.

Skills

Administrative experience

SES/executive support

Microsoft Office

Schedule management

Confidential information handling

Professional judgment

Education

Associate degree or equivalent experience

Bachelor's degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

ALL EMPLOYEES Full Time Washington Navy Yard, Washington, DC, US

2 days ago Requisition ID: 1256

Salary Range: $85,000.00 To $97,000.00 Annually

The Challenge:

What if your executive support skills could enhance the effectiveness of the nation's top defense leadership? As a Senior Executive Service (SES) Level Executive Assistant at JCTM, you will directly contribute to national security missions by enabling high-level decision-making and strategic coordination across the Navy’s Strategic Systems Programs (SSP). You will work at the forefront of executive administration, where precision, confidentiality, and initiative are vital.

Build Your Career:

At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth.

As a SES Executive Assistant, you will support senior-level government executives through expert administrative, operational, and project coordination services. You will manage secure communications, coordinate mission-critical engagements, ensure compliance with Navy administrative policy, and prepare correspondence and documentation essential for leadership oversight and execution.

Key Responsibilities:

• Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
• Make complex Defense Travel System (DTS) arrangements aligned with Navy travel policy (SSPINST 4650.13).
• Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified/unclassified document workflows.
• Design and implement tracking systems for high-priority initiatives to ensure consistent performance and timely delivery.
• Prepare technical documentation for systems, software, and executive review.
• Coordinate high-level meetings, VTCs, and events, including agenda development, minute taking, and action item tracking.
• Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
• Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
• Consolidate data and prepare oral and written presentations using diverse technical sources.
• Provide administrative and operational support including office supply logistics, equipment monitoring, and roster updates.
• Serve as a liaison across SSP branches, offering strategic recommendations to align goals and initiatives.
• Process security documentation and serve as an escort for non-cleared personnel, where clearance permits.

State-of-the-Art Technology:

Gain experience with advanced executive tools and systems including DTS, DISS, SEAS, SMARTS, and secure Navy IT platforms, while managing sensitive data and correspondence critical to the execution of national defense objectives.

New Skills:

Support senior defense leadership in a classified environment while refining your project management, communication, and technical writing capabilities. Learn how to effectively communicate across organizational tiers and with external stakeholders at the highest levels.

Room to Grow:

This role offers exceptional visibility and growth potential within JCTM’s strategic and executive support structure. Develop leadership insight, contribute to organizational transformation, and serve as a trusted advisor in a dynamic, high-impact environment.

You Have

• Associate’s Degree (Bachelor’s preferred) or equivalent experience.
• 6+ years of administrative experience including:
  • Formatting, processing and records maintenance for all official documents
  • Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
  • Schedule appointments and correspond via email
• Prior experience supporting SES or executive personnel.
• Professional and independent judgment and initiative
• Ability to work independently with confidential executive-level information.

Nice to Haves

• Strong understanding of OPM ECQ competencies and SES selection processes.
• Expertise in technical writing, structured interviews, and leadership storytelling.
• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Clearance

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information. A Secret Clearance is required.

Compensation

JCTM is committed to fair and transparent compensation practices. The anticipated compensation for this position will be determined based on a variety of job-related factors, which may include the candidate’s relevant education, training, certifications, security clearance and access requirements, years and depth of relevant experience, specialized skills and qualifications, position level, assigned responsibilities, work location, applicable contract or customer requirements, internal equity, and the approved compensation budget for the position. Where required by applicable state or local law, JCTM will include the applicable good‑faith salary or hourly pay range, along with any required information regarding benefits and other compensation, in the job posting.

Equal Opportunity Employer Statement

JCTM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.