Senior Executive Assistant

JST; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Full benefits

Job summary

JST, located at the Navy Yard in Washington, D.C., seeks an experienced Senior Executive Assistant. The role supports senior leadership, manages calendars, coordinates meetings, travels, and prepares leadership materials in a fast-paced government contracting environment.

Required are six+ years of admin experience, an associate degree, and a Secret clearance. Proficiency with MS Office is essential, with a strong emphasis on initiative and independent problem-solving.

Qualifications

• Associate's degree or equivalent.
• Six+ years of administrative experience.
• Experience supporting SES or executive personnel.
• Experience formatting, processing, and maintaining official documents.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to schedule appointments and communicate via email.
• Professional, independent judgment and initiative.

Responsibilities

• Manage detailed calendars, prioritize appointments and resolve scheduling conflicts.
• Coordinate meetings, conference facilities and video teleconferences.
• Prepare minutes, route for review and track action items.
• Develop tracking for high-priority tasks, projects, deliverables.
• Arrange travel through the Defense Travel System.
• Process mail and prepare correspondence per Navy/SSP requirements.
• Prepare complex technical documents and leadership presentations.
• Respond to external inquiries and maintain files.
• Support coordination across branches and provide recommendations.

Skills

Calendar management

Executive support

Communication

Independent judgment

Timely decision making

Education

Associate's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

JST is currently seeking an experiencedSenior Executive Assistant to join our team.

This is a full-time position located at the Navy Yard in Washington, D.C.

JST offers a full benefit package, a collaborative work environment and strong company culture. Veterans and military spouses are encouraged to apply.

Executive Assistant Responsibilities

• Manage detailed calendars, establish appointment priorities, and resolve scheduling conflicts.
• Coordinate meetings, conference facilities, and video teleconferences.
• Prepare meeting minutes, route minutes for review and approval, disseminate information, and track action items through completion.
• Develop tracking mechanisms for high-priority tasks, projects, and deliverables.
• Arrange travel through the Defense Travel System.
• Process mail and prepare correspondence in accordance with Navy and SSP requirements.
• Prepare complex technical correspondence, reports, and leadership presentation materials using multiple information sources.
• Collect information and prepare responses to external inquiries.
• Maintain paper and electronic files and archive records in accordance with applicable requirements.
• Prepare technical documentation for branch-specific software and system designs.
• Support coordination across branches and provide recommendations supporting program and project objectives.
• Manage supply orders, monitor printer stations, and update telephone rosters.
• Resolve administrative issues and independently develop solutions.
• Process security information and perform authorized escort duties in accordance with SSP security requirements.

Executive Assistant Qualifications

• Associate's degree or equivalent.
• At least six years of administrative experience.
• Previous experience supporting SES or executive personnel.
• Experience formatting, processing, and maintaining official documents.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to schedule appointments and communicate through email.
• Professional and independent judgment and initiative.
• Ability to work independently, collaborate with others, and meet strict deadlines.

Required Clearances and Screenings

• Secret clearance is required at start
• US Citizenship is required
• MUST be able to successfully pass a drug screen and background check

About Joint Strategic Technologies (JST)

No objective is beyond reach! Joint Strategic Technologies (JST) enables successful mission outcomes from the back office to the battlefield. Our team includes leading experts from military, government and the private sector, all working together to help federal customers make a difference. Our goal is to Elevate the Impact that our employees have on our customers and treat every employee as a valued member of our team. JST empowers employees to make decisions and take-action, thus improving overall organizational growth and employee development.

Culture isn't something you talk about. It's something you do. JST is committed to creating a positive environment 'that reaches beyond work and careers' to support every employee's professional and personal objectives. JST values the well-being of every employee and encourages healthy lifestyles, family activities and community involvement.

JST is a proud equal opportunity employer. All qualified applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. JST will not tolerate discrimination or harassment.