Executive Assistant

Maryland Court Reporters; Washington (District of Columbia); On-site; USD 109,000 - 121,000; Full time

Job summary

The U.S. House of Representatives Office of the Chief Administrative Officer (CAO) seeks an Executive Assistant to provide confidential, executive-level administrative support to the Chief Continuity Officer and senior CAO leadership.

The role involves preparing sensitive reports, managing communications, and coordinating calendars and events. The position requires a Bachelor’s degree or equivalent experience with 3–5 years in administration (7–9 preferred) and a valid driver’s license.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3–5 years of relevant administrative experience; 7–9 years preferred.
• Valid driver’s license required.

Responsibilities

• Provide day-to-day executive level administrative support to CAO leadership.
• Prepare, review, and edit sensitive reports, memoranda, and correspondence.
• Maintain calendars and coordinate meetings, travel, and teleconferences.
• Liaise with CAO staff and other House offices as needed.

Skills

Oral and written communication

Discretion and confidentiality

Problem solving

Relationship management with senior/CA

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Microsoft Visio

Microsoft Teams

Job description

Executive Assistant

Salary Range: 108,762.00 - 120,960.00

Closing Date:11/9/2026

Job Summary:

The Office of the Chief Administrative Officer (CAO)provides operations support services and business solutions to the community of10,000 House Members, Officers and staff. The CAO organization comprises morethan 800 technical and administrative staff working in a variety of areas,including information technology, finance, budget management, human resources,payroll, child care, food and vending, procurement, logistics andadministrative counsel.

This position is located in the Immediate Office,Office of the Chief Administrative Officer (CAO), U.S. House of Representatives(House). Within the Immediate Office, Business Continuity and Disaster Recovery(BC/DR) provides contingency planning and operations support, as well asimprovements and enhancements to technical infrastructure, systems, informationsecurity, emergency communications, and business continuity capabilities of theHouse. This position serves as the Executive Assistant.
Key responsibilities include providing day-to-dayexecutive level, confidential administrative support for the Chief ContinuityOfficer, Director of Continuity Operations, and Director of Continuity Plans, as required. The Executive Assistant is responsible forPreparing, reviewing, and editing sensitive and confidential reports,memoranda, correspondence, and technical documentation.
The position does not have day-to-day supervisory/managerialresponsibilities.

Primary Duties/Responsibilities:

• Maintainspersonal and/or CAO correspondence, administrative workflow, recordsmanagement, project management, and other appropriate tracking controlsystems/logs.
• Coordinateswith and keeps management informed of all relevant workplace issues andinitiatives, specific work activities, and policy, procedural, and processinitiatives or changes.
• Providesgeneral assistance, coordination, guidance, and recommendations, and receivesadequate instruction, feedback, and guidance from senior management regardingsensitive and confidential issues.
• Maintainsweekly and monthly calendar(s) for the Chief Continuity Officer and othersenior management’s daily schedules as assigned; schedules appointments,meetings, conferences, and teleconferences as requested.
• Receives andprovides assistance to customers and office visitors in a courteous, polite,and professional manner; plans and facilitates appropriate professionalprotocol as required.
• Routes andtracks correspondence and technical inquiries to appropriate CAO and/or otherHouse offices.
• Worksclosely with the Senior Manager, Resource Management and acts as a liaison withother CAO organizations, as needed.
• Plans andcoordinates miscellaneous office services, to include the development,implementation, and monitoring of internal practices and procedures necessaryfor executive office support.
• Performsother official duties and special projects as assigned.

Qualifications

Minimum:

• Bachelor’s degree in a discipline related to theposition or an equivalent level of professional work experience.
• 3-5 years of relevant professional administrative experiencerequired; 7-9 years preferred.
• Validdriver’s license is required.

Preferred:

• Senior level professional administrative experiencepreferred.
• Experience working in the Legislative Branch environmentpreferred.

Knowledge, Skill, and Ability (KSA) and CompetencyRequirements:

• Knowledgeofand ability to work with Microsoft Office Suite, including Microsoft Visio andTeams.
• Knowledgeofthe Legislative Process and the Legislative Environment.
• Strong oraland written communications skills.
• Ability toreview, understand, and retain knowledge of House Rules, Committee and CAOpolicies and procedures.
• Ability toanalyze problems, evaluate viewpoints and proposals, and recommend appropriatesolutions/changes.
• Ability toestablish effective working relationships with senior staff and other highranking officials.
• Ability tohandle sensitive and confidential matters with tact and exercise judgment anddiscretion.
• Proven problemsolver with strong enthusiasm for the mission.

Physical Requirements:

• Must bewilling to occasionally travel, potentially with limited notice, and performcontingency operations. This would include the ability to lift (up to 50pounds) and load equipment.

Security Requirements:

• This position requires that the applicant obtain andmaintain an applicable U.S. Government Top Secret security clearance, whichrequires U.S. citizenship. We will not submit your application for a clearanceunless you are a U.S. citizen.

**Continued employment is contingent uponsatisfactorily completing a criminal history records check (or other applicablesecurity clearance) and a pre-employment drug-test (pre-identified positiononly).